Office Assistant ; NY HELPS

Position: Office Assistant 2 (NY HELPS)
Location: Trumansburg

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Review Vacancy

Date Posted 07/09/26

Applications Due
07/19/26

Vacancy ID219572

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency Parks, Recreation & Historic Preservation, Office of

Title Office Assistant 2 (NY HELPS)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade
09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary Range From $42641 to $52413 Annually

Employment Type

Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 7:30 AM

To 3:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Tompkins

Street Address Finger Lakes State Park Regional Headquarters

2221 Taughannock Park Road

City Trumansburg

StateNY

Zip Code
14886

Duties Description The Office Assistant 2 will report directly to the Human Resource Specialist 1 and will be assigned to the Regional Business Office within the Finger Lakes Region. Duties may include, but are not limited to:

* Reviewing, verifying, and processing basic financial documents, including vendor invoices, statements, and procurement card transactions.

* Utilizing the Statewide Financial System (SFS) and internal databases to enter transaction data, log receipts, and track local expenditures.

* Serving as credit card reconciler for regional cardholders ensuring all invoices and backup documents for transactions are uploaded as per procurement guidelines and ensuring expenditures are coded correctly.

* Processing requisitions and receipts in Statewide Financial System (SFS) for purchase orders while ensuring purchasing guidelines are adhered to.

* Sorting, indexing, and routing incoming mail; maintaining digital and physical filing systems.

* Assisting in training new park office staff on credit card reconciliation.

* Assisting in other areas of the Business Office as needed.

Minimum Qualifications If Civil Service Eligible list exists, they will be canvassed. You may also apply if you are eligible for appointment or reinstatement by one of the following qualifications:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
* To be considered for appointment through NY HELPS, or 55-b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:

One (1) year of clerical experience.

If you are a veteran or an individual with a disability and would like to apply for the Department of Civil Service's 55-b/c Program, please visit https://(Use the "Apply for this Job" box below). for more information.

Subsequent 55-b/c

Qualifications:

A subsequent 55-b/c appointment may be considered if you have at least one year of permanent or contingent-permanent qualifying service and have a current Civil Service 55-b/c letter of eligibility.

Reassignment

Qualifications:

Current NYS Office of Parks, Recreation and Historic Preservation Employees only, with at least one year of permanent or contingent-permanent qualifying service as an Office Assistant 2; if you have less than one year, you must be reachable on the current Office Assistant 2 eligible list for this location, if one exists.

52.7 Non-Competitive Promotion (NCP)

Qualifications:

To be eligible for NCP, candidates must be in the NYS Office of Parks, Recreation and Historic Preservation promotion field and have at least one year of permanent or contingent-permanent qualifying service as an Office Assistant
1). If there are three (3) or fewer qualified NYS Office of Parks, Recreation and Historic Preservation eligible promotional employees respond to…