Executive Assistant - Corporate Communications

Job Description

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations also include assisting with organizing in-person meetings and off‑sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

The selected candidate will provide direct support to two executives in Corporate Communications within our Chief People Organization.

• Communicates with executives and line management to gather and convey relevant information
• Manages the calendar of multiple stakeholders proactively, effectively resolving conflicts that arise in a professional manner
• Manages all travel planning and expenses, coordinating schedules for executive to maximize time and create efficiencies
• Prepares meeting documents, utilizing written and oral communication skills
• Liaises with outside groups to coordinate events where the executive is a corporate chair, director, or committee member
• Engages in high‑level client contact and supports conversations related to sensitive information, utilizing considerable diplomacy and judgment

• 5+ years of administrative / business support experience
• Be technology savvy and highly proficient with Copilot and other technology tools, utilizing them efficiently and appropriately
• Proficiency with Microsoft Office (PowerPoint, Word, Excel, Outlook). Advanced Outlook experience to include superior calendar management skills
• Proven experience managing multiple competing priorities simultaneously, strong prioritization and time management skills, self‑directed, results‑oriented
• Must have strong communication skills both oral (i.e. telephone, telepresence meetings, etc.) and written (i.e. e‑mail, presentations, etc.), including the ability to explain results at a level that resonates across many different audiences within a virtual environment
• Ability to proactively look for potential conflicts or issues and resolve
• Strong attention to detail
• Ability to prioritize and work well under pressure
• Ability to obtain information in a timely and efficient manner
  
  Ability to navigate in a constantly changing environment and under tight deadlines with high level of accuracy
• Strong relationship skills and ability to work with a variety of constituent groups
• Ability to interface with Senior Executives and Leaders of Internal and External Organizations and display appropriate levels of gravitas and professionalism

• Strong Project/Program Management
• Proficiency in Concur & Ariba systems
• Proficiency in internal technology ordering systems
• Knowledge of ACR system

• Administrative Services
• Attention to Detail
• Customer and Client Focus
• Planning
• Prioritization
• Adaptability
• Collaboration
• Event Planning
• Problem Solving
• Research
• Facilities Management
• Office Administration
• Oral Communications
• Recording/Organizing Information
• Written Communications

Shift: 1st shift (United States of America)

Hours Per Week: 40

US - NY - New York - ONE BRYANT PARK - BANK OF AMERICA TOWER (NY1100)
Pay and benefits information
Pay range
$34.00 - $65.07 hourly pay, offers to be determined based on experience, education and skill set.
Predictable pay
This role is compensated with a base salary and is not incentive eligible.
Benefits
This role is currently benefits eligible. We provide industry‑leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.