Personal Administrative Assistant

Personal Administrative Assistant (JN
- New York, New York

Salary: USD
110000 - USD
110000 per year

Ultimate Staffing is actively seeking a dedicated and organized Personal Administrative Assistant. This role is perfect for someone who is detail‑oriented and thrives in a fast‑paced environment. The successful candidate will provide essential support to executives, ensuring smooth operations and helping to maintain an efficient workflow.

• Managing schedules and calendars for executives, coordinating appointments, and ensuring timely reminders.
• Handling correspondence, including emails and phone calls, with professionalism and confidentiality.
• Organizing and maintaining filing systems, both electronic and physical, for easy retrieval of information.
• Assisting in the preparation of reports, presentations, and other documentation as needed.
• Coordinating travel arrangements, including booking flights, accommodations, and transportation.
• Facilitating meetings by preparing agendas, taking minutes, and ensuring follow‑up on action items.
• Handling special projects and additional administrative tasks as assigned by executives.

• Proven experience as an administrative assistant or in a similar role.
• Exceptional organizational and time‑management skills.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Detail‑oriented and able to multitask effectively.

Monday to Friday, 1st shift.

• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• Supportive and collaborative work environment.
• Comprehensive health and wellness programs.