Executive Administrative & Business Manager

Company Description

Keystone Global is a full-service boutique investment banking and strategic advisory firm exclusively focused on the construction and infrastructure industry. We advise owners, investors, contractors, and industry leaders on mergers and acquisitions, capital raising, project finance, and strategic initiatives. Our reputation is built on deep industry expertise, long-term relationships, and a commitment to delivering exceptional client outcomes.

This is a full-time, high-impact position, based in Jericho, NY. This role supports executive leadership across business administration, meeting coordination, human resources, finance administration, marketing initiatives and preparation of presentations and special projects.

The successful candidate will work closely with firm leadership to coordinate internal operations, client-facing initiatives, marketing efforts, and special projects. This individual will play an important role in helping the firm operate efficiently while supporting business development and client service initiatives. The position offers significant opportunity for increased responsibility and professional growth.

• Serve as the primary administrative manager to the President, helping manage priorities, scheduling, travel, meetings and follow-up items.
• Manage office operations including supplies, vendor relationships, client gifts, branded merchandise, and general office organization.
• Coordinate with IT provider for employee onboarding and offboarding, equipment, software, cybersecurity requests, and ongoing support.
• Administer HR processes through ADP including onboarding, payroll coordination, benefits administration, employee records, and compliance support.
• Coordinate with Cohn Reznick and the firm's bookkeeping team by gathering tax information, organizing documentation, and providing accounting support using Sage when needed.
• Manage conference registrations, sponsor ships, travel logistics, and the firm's annual events calendar.
• Plan and execute Keystone Global and Next Generation Construction Council events including round tables, networking events, webinars and client programs.
• Support the President's leadership roles with CIRT, CFMA and the Next Generation Construction Council through meeting coordination, communications and project management.
• Manage the firm's Linked In presence, marketing calendar, website updates, presentations, and marketing collateral.
• Coordinate production of Keystone Global's bi-annual M&A report and other thought leadership materials.
• Maintain CRM, contact databases, mailing lists, and marketing campaigns.
• Identify opportunities to improve internal processes and implement organizational systems.

• 5 – 10+ years in executive administration, office management, marketing coordination, or similar role.
• Strong General Administration skills, including office management, scheduling, documentation organization, and process coordination.
• Excellent Communication and Interpersonal Skills, with the ability to interact professionally with clients, partners, and team members at all levels.
• Demonstrated ability to work independently, exercise sound judgment, and maintain confidentiality.
• Proficiency with productivity and collaboration tools (e.g., Microsoft Office Suite, calendar and email platforms, document management systems).
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced setting.
• Experience with Microsoft Office, Linked In, Canva, Wix, Powerpoint or similar marketing tools.
• Experience with ADP, Sage, or comparable HR/accounting systems, preferred.
• Prior experience in construction, infrastructure, finance, or professional services is preferred.
• Associate’s or Bachelor’s degree in Business Administration, Management, or a related field, or equivalent professional experience.

$95,000–$130,000 annually, commensurate with experience, plus bonus and benefits.