Administrative Assistant; Part-time

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Salary Range: $20.00 to $23.00 per hour.

Outreach is seeking a qualified candidate for a Part‑time Administrative Assistant position at our Roosevelt, NY location. The position’s hours are Monday–Thursday, 5 pm–9 pm. The Part‑time Administrative Assistant is an integral member of the site.

• Provide information regarding services, conduct phone screenings, and record information in the intake book.
• Interact with referral sources, clients, and staff in a professional, ethical and caring manner.
• Answer and screen incoming phone calls; welcome and screen visitors; maintain reception area appearance; maintain knowledge of staff schedules.
• Conduct pre‑intake telephone screening, schedule intake appointments, and record relevant intake information in the intake log.
• Collect client fees, issue receipts, and record information in the computer; collect all Medicaid client cards daily and swipe cards using the Medicaid machine; report any benefit denials to appropriate staff.
• Maintain an efficient and understandable filing system for administrative and clinical records; update the filing system periodically and ensure charts are well organized.
• Maintain a supply of forms and pre‑arranged intake folders; disassemble charts of discharged clients and file appropriately.
• Input all daily client activity and client demographic information in the computer.
• Monitor internal records: caseload updates, clinic appointment books, toxicology client roster, etc.
• Schedule medical, psychiatric and intake appointments for clients as needed.
• Assist in safeguarding clients’ confidentiality in accordance with pertinent regulations, including HIPAA and CFR 42, Part 2.
• Assist in the maintenance and order of office and toxicology supplies.
• Assist in maintenance of the physical plant; report needed repairs in a timely manner; respond appropriately to emergencies; utilize appropriate agency resources to improve physical plant function and safety.
• Perform other duties as assigned.

• High School Diploma or GED.
• Bilingual (Spanish) preferred.
• Must be amenable to the hours specified.
• 2–4 years of administrative work; substance abuse or allied health background a plus.

Part‑time Non‑Exempt Position.

Hours:

Monday–Thursday 5 pm–9 pm, 16 hours per week.