Legal Secretary​/Administrative Assistant

Job Overview

Goodwin’s Global Operations Team offers a unique opportunity to work with leading investors and entrepreneurs across life sciences, private equity, real estate, technology, and finance. As a Legal Secretary, you will deliver essential administrative and executive support to attorneys, paralegals, and business leaders in a fast‑paced, global environment.

• Manage complex calendars, arrange meetings, and coordinate travel for attorneys, paralegals, and business leaders.
• Oversee meeting logistics, including booking conference rooms, registering guests, securing equipment, and arranging catering services.
• Handle all communication modalities—calls, emails, and hard copy mail—ensuring timely and appropriate responses.
• Prepare and process expense reports and check requests with accurate documentation.
• Provide backup support to other secretaries, including absence coverage and overflow tasks.
• Proofread and edit legal documents, correspondence, memos, and other communications for accuracy and clarity.
• Assist in the preparation, management, and distribution of audit response letters and maintain organized client and administrative files in the firm’s electronic document management system.
• Open new client and/or matter numbers, maintain matter information, perform conflict checks, and prepare engagement letters for signing via Docu Sign.
• Facilitate time entry for attorneys and paralegals, including input, review, edit, and release of time, and support billing processes such as tracking deadlines and circulating pre‑bills.

• High school diploma/GED required; college degree preferred, but not required.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational skills with the ability to manage multiple tasks and projects simultaneously.
• Outstanding written and verbal communication skills, suitable for drafting legal documents and interacting with clients and colleagues.
• Strong commitment to confidentiality and discretion with client and firm data.
• Demonstrated initiative and continuous learning, with a proactive approach to improving processes and procedures.
• Analytical mindset capable of troubleshooting and prioritizing workloads effectively.

• Health, dental, and vision insurance
• Life and disability insurance
• Retirement & savings plan
• Emergency child and adult care backup
• Paid vacation, sick time off, and holidays
• Professional development and career advancement opportunities
• Employee recognition and reward programs
• Employee wellness and assistance programs
• Employee discounts and perks