Office Assistant ; NY HELPS

Position: Office Assistant 2 (NY HELPS)
Location: Castile

Please note:

State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.

Note:

For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 07/14/26

Applications Due
07/24/26

Vacancy ID219954

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency Parks, Recreation & Historic Preservation, Office of

Title Office Assistant 2 (NY HELPS)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade
09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary Range From $42641 to $52413 Annually

Employment Type

Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Wyoming

Street Address Genesee Regional Headquarters, Letchworth State Park

1 Letchworth State Park

City Castile

StateNY

Zip Code
14427

Duties Description The Office Assistant 2 will report directly to the Administrative Specialist 1, SG-18, and will be assigned to the Regional Business Office within the Genesee Region. Duties may include, but are not limited to:

* Reviewing, verifying, and processing basic financial documents, including vendor invoices, travel vouchers, and purchase requisitions.

* Utilizing the Statewide Financial System (SFS) and internal databases to enter transaction data, log receipts, and track local expenditures.

* Sorting, indexing, and routing incoming mail; maintaining digital and physical filing systems; and monitoring office supply inventories.

* Answering phones, greeting visitors, routing complex inquiries to appropriate regional staff, and responding to routine emails from vendors and state personnel.

* Assisting with the collection and tracking of regional timecards, preparing standard administrative reports, and archiving records according to retention schedules.

* Serving as the primary point of contact for injured employees and monitoring the regional Accident Reporting System (ARS) daily for any newly reported workplace accidents.

* Overseeing and processing all necessary administrative paperwork and documentation for injured employees.

* Processing Information Technology Services (ITS) requests for onboarding/offboarding and account restoration.

* Developing and maintaining a calendar of all performance and probation evaluations for the region and maintaining associated files.

* Notifying employees of medical insurance eligibility and processing employee health insurance changes.

Minimum Qualifications If Civil Service Eligible list exists, they will be canvassed. You may also apply if you are eligible for appointment or reinstatement by one of the following qualifications:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
* To be considered for appointment through NY HELPS, or 55-b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:

One (1) year of clerical experience.

If you are a veteran or an individual with a disability and would like to apply for the Department of Civil Service's 55-b/c Program, please visit https://(Use the "Apply for this Job" box below). for more information.

Subsequent 55-b/c

Qualifications:

A subsequent 55-b/c appointment may be considered if you have at least one year of permanent or contingent-permanent qualifying service and have a current Civil Service 55-b/c letter of eligibility.

Reassignment

Qualifications:

Current NYS Office of Parks, Recreation and Historic Preservation Employees only, with at least one year of permanent or contingent-permanent qualifying service as an Office Assistant 2; if you have less than one year, you must be reachable on the…