EHS Expansion Astoria - Administrative Assistant

Make a Difference Every Day

At The Child Center of NY, we believe every child deserves the opportunity to thrive. Each year we serve thousands of children, youth, and families across New York City through early childhood education, behavioral health, youth development, residential treatment, health services, and family support programs.

Whether you're working directly with children or supporting the people who do, your work will help strengthen families and transform communities.

Join a mission-driven organization where your work matters.

Position Overview

The secretary is responsible for performing clerical duties using specific knowledge of the program and program procedures. Duties may include scheduling appointments, billing clients, and compiling and recording client charts, responsibilities for client records, reports, and correspondence.

Essential Functions:

• Screen incoming telephone calls and direct to appropriate staff; record and transmit messages as needed. Announce clients and visitors.
• Schedule and confirm client appointments.
• Interview clients to complete documents, case histories, or forms, such as intake or insurance forms.
• Responsible for fees, deposits, and reconciliations
• Prepare and maintain client records and correspondence files (i.e. reports, invoices, financial statements, letters, case histories and medical records.
• Perform various administrative functions, such as ordering and maintaining an inventory of supplies.
• Other related duties as assigned.

Qualifications:

• High School diploma or equivalency.
• Bilingual in one or more of the following:
  Spanish or Bengali preferred
• 2 years related experience.
• Proficiency in Microsoft Office and Excel
• Superior typing skills (60
  -70 wpm).