Secretary - ASC Manhasset - PREOP PACU

Overview

NYU Langone Hospital‑Long Island is a 591‑bed university‑affiliated medical center that offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity and inclusion are fundamental values.

We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

We have an exciting opportunity to join our team as a Secretary I – ASC Manhasset – PREOP PACU. In this role, the successful candidate will perform secretarial and clerical duties to maintain and support the department. Duties include compiling information, answering telephones, preparing reports, maintaining department accounts; coordinating department activities, preparing and processing correspondence, agendas, and general papers; coordinating department computing and software resources.

The candidate assists with the organization, maintenance, and flow of information throughout the department and serves as a liaison with other departments and staff.

• Performs other duties as assigned.
• Performs a wide variety of secretarial and clerical duties to support assigned department. Supports department with executing policies and procedures to support the organization’s compliance with regulatory requirements. Ensures HIPAA is maintained. Assists in the compilation of reports.
• Communicates with departmental staff, patient families, vendors and payers. Screens and answers phones; relays messages accurately and in a timely manner. Directs telephone inquiries appropriately.
• Attends to a variety of office administrative details such as ordering supplies, arranging for equipment repair, transmitting information, and keeping reference materials up to date. Distributes information, handles incoming and outgoing mail packages and other special shipments.
• Creates and maintains accurate and up‑to‑date electronic and hard copy files, records, logs, and specialized and/or technical documents in accordance with the institution’s records retention management program.
• Assists in the preparation of monthly schedules for clerical support staff. May track various personnel documentations (i.e. licensures, certification, performance evaluation completion, employee health status change forms) for approval.
• Provides discharge notices and important messages to patients as directed by Case Management staff. Monitors Medicare patient admissions for compliance for a valid inpatient admit order and follows up with the physician of record to attain the same.
• Maintains calendar of activities, coordinates and arranges special events for assigned staff; coordinates activities and meetings with other departments and/or outside agencies; coordinates scheduling, arrangements and sets up meeting rooms; notifies participants; prepares presentations and/or assembles meeting materials. May take minutes, prepare manuscripts for publication.

To qualify you must have a High School diploma or GED, 1‑2 years secretarial experience, strong communication (both oral and written), multitasking, detail oriented, organizational, customer service, prioritization, and interpersonal skills. Knowledge of Microsoft Office (Excel, Word, PowerPoint, and Outlook) and office procedures.

Associate’s Degree in a related field, 1‑2 years prior related experience in a healthcare setting.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Health offers a comprehensive benefits and wellness package, including financial security benefits, a generous time‑off program, employee resource groups, and a holistic wellness program focused on physical, mental, nutritional, sleep, social, financial, and preventive care. This support system is designed to allow employees to focus on…