Operations Coordinator
Listed on 2026-07-20
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Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management -
Business
Office Administrator/ Coordinator, Administrative Management
Job Summary
The After school Operations Coordinator is responsible for coordinating the administrative, operational, compliance, and data management functions for The Home's After school & Camp Services Department, including 21st Century Community Learning Centers (21st CCLC), DYCD COMPASS Elementary and Middle School programs, summer programming, and other grant‑funded initiatives. The Operations Coordinator serves as the department's operational lead by ensuring consistent implementation of organizational procedures, regulatory compliance, program documentation, reporting, data integrity, purchasing, and operational systems across multiple program sites.
Working closely with the Program Manager, Program Directors, Assistant Program Directors, Data and Content Specialists, and administrative departments, the Operations Coordinator provides technical assistance and operational support to ensure programs operate efficiently, remain compliant with all contractual requirements, and are prepared for monitoring visits, audits, and inspections. This position supports program leadership but does not provide direct supervision of Program Directors or full‑time program leadership staff.
Salary Range $68,000–$75,000
How You'll Be Making a Difference Operations Management- Coordinate the daily operational functions of the After school & Camp Services Department.
- Develop and maintain standardized operational procedures across all program sites.
- Support implementation of departmental systems that improve efficiency and consistency.
- Coordinate operational communications between program sites and organizational departments.
- Assist with planning department meetings, trainings, and special events.
- Support opening and closing procedures for new program sites.
- Monitor operational needs and identify opportunities for continuous improvement.
- Monitor compliance with DYCD, 21st CCLC, DOE, OCFS School‑Age Child Care (SACC), Department of Health (DOH), and organizational requirements.
- Conduct scheduled site visits utilizing department compliance monitoring tools.
- Review program documentation for accuracy and completeness.
- Monitor participant files, enrollment documentation, attendance records, emergency files, incident reports, staff files, and required compliance documentation.
- Assist Program Directors with preparation for monitoring visits, audits, inspections, and licensing reviews.
- Develop corrective action plans and follow‑up recommendations when operational deficiencies are identified.
- Maintain department‑wide compliance calendars and reporting deadlines.
- Oversee departmental data management systems.
- Monitor enrollment, attendance, participant demographics, and performance data across all programs.
- Conduct regular audits to ensure data accuracy and integrity.
- Generate monthly, quarterly, annual, and ad hoc reports for leadership.
- Develop dashboards and performance tracking reports.
- Assist with Annual Performance Reports (APR), grant reporting, and contract deliverables.
- Collaborate with Program Directors to resolve data discrepancies.
- Ensure timely submission of required reports to funding agencies and organizational leadership.
- Coordinate purchasing requests, supply orders, inventory tracking, and equipment distribution.
- Assist with budget monitoring and purchasing documentation.
- Review invoices, receipts, and purchasing records for accuracy.
- Coordinate departmental calendars, meetings, and logistics.
- Support payroll preparation by reviewing staff timesheets and identifying discrepancies prior to submission.
- Maintain departmental operational files and electronic records.
- Monitor completion of required onboarding activities for new staff.
- Track employee clearances, fingerprinting, Department of Health requirements, and employment documentation.
- Maintain records of required DYCD, DOE, and OCFS School‑Age Child Care (SACC) trainings.
- Monitor annual professional development and certification requirements.
- Notify supervisors of upcoming training deadlines and compliance deficiencies.
- Assist in coordinating department‑wide trainings and…
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