Receptionist, Administrative​/Clerical

Receptionist Job Description Front Desk Management

• Greet and welcome visitors in a professional and friendly manner.
• Direct visitors to the appropriate person or department.
• Maintain a clean and organized reception area.
• Assist Office Manager with duties as needed.
• Enter and process new, renewed and existing memberships forms and requests including sending out the appropriate membership materials to foster continued outreach.

• Answer, screen, and forward incoming phone calls.
• Take messages and ensure timely delivery to the relevant person.
• Respond to basic inquiries and provide information about the company.

• Handle incoming and outgoing mail and deliveries.
• Schedule appointments and manage meeting room bookings.
• Maintain office supplies inventory and place orders as needed.
• Assist with basic data entry and record-keeping tasks.

• Monitor visitor access and issue visitor badges.
• Follow security procedures and protocols.

• Excellent verbal and written communication skills.
• Professional appearance and demeanor.
• Strong organizational and multitasking abilities.
• Computer literate, including experience with all Microsoft Office software packages;
  Google Drive (Gmail, Calendar, Contacts, Docs, Sheets, etc.).
• Friendly, patient, and approachable personality.
• High school diploma or equivalent (some roles may require additional education or experience).
• Experience working within an office environment in an administrative capacity.
• Demonstrate cultural competency through familiarity in working with people from a diverse range of backgrounds.
• Attention to detail and problem-solving skills.
• Support the Membership Team in providing administrative support to departments and staff running membership support services and programs.

Location: 1665 Hoe Avenue, Bronx, NY, 10460

Schedule: No guaranteed hours; shifts are assigned based on need. May include weekdays, evenings, weekends, or holidays. Often used to cover absences, vacations, or peak periods.

Position: Part-Time Non-Union Position