Executive Administrative Assistant, Merchandising

Responsibilities

• Provide comprehensive administrative support to senior executive management
• Communicate and coordinate across all levels of the organization
• Manage sensitive, confidential, strategic, and critical information
• Collaborate with other Executive Assistants to coordinate travel and prepare for major meetings
• Organize and support large and complex programs, events, or conferences
• Prepare executive expense reports and contribute to special projects
• Pull and concisely compile data to support business-driving initiatives
• Prepare high-level PowerPoint presentations

• 10+ years of executive-level administrative experience
• Experience with in a large, multi-location corporate environment spanning multiple time zones
• Retail industry experience strongly preferred
• Demonstrated proficiency in managing multiple executive calendars
• Experience coordinating complex travel and organizing large meetings
• Proven ability to multitask, prioritize, and meet deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with budget and expense management
• Strong interpersonal skills and ability to build relationships across varying levels of the organization
• Flexibility to provide or arrange after-hours support, as needed

Demonstrates extensive executive-level administrative support capabilities, including advanced proficiency in Microsoft Office Suite and experience in managing complex travel and executive calendars. Strong communication and interpersonal skills are essential for building relationships across all organizational levels.

• 10+ Years Executive-Level Administrative Experience
• Advanced Proficiency in Microsoft Office Suite
• Experience Coordinating Complex Travel
• Strong Interpersonal Skills
• Retail Industry Experience

• Executive Calendar Management
• Budget Management
• Expense Reporting
• Data Compilation
• PowerPoint Presentation Preparation

• Excellent Written Communication
• Excellent Verbal Communication
• Multitasking
• Prioritization
• Relationship Building

• Multi-Location Corporate Environment
• Fast-Paced Environment
• After-Hours Support
• Large Meetings Organization
• Complex Programs Coordination