Executive Assistant - Human Resources: LTOD; Learning, Talent, and Organizational Development

The Executive Assistant – Human Resources: LTOD (Learning, Talent, and Organizational Development) performs a wide range of functional and administrative support to an executive member and their management team and staff. This position is an experienced support individual contributor working under general supervision and guidance, who executes tasks that are typically routine, with some deviation from standard practice.

• Manages complex calendars and communicates with stakeholders to plan and coordinate meetings and speaking engagements.
• Drafts and edits routine correspondence, reports, and forms, and handles incoming and outgoing correspondence.
• Prepares executive-level presentation materials, meeting minutes, status updates, and action items for internal and external meetings.
• Manages travel arrangements, prepares itineraries and travel expense reports.
• Creates, runs, and maintains reports, including technology roadmap updates.
• Performs mid-level data analysis as requested.
• Supports Human Resources leadership with agendas, team meetings, on‑site activities, and programs.
• Collaborates with management to identify improvements to administrative processes and best practices.
• Demonstrates FINRA’s values; collaborates both in‑person and virtually in support of investor protection and market integrity.

• High school diploma and a minimum of eight (8) years of related administrative or operational experience.
• Experience providing administrative or operational support to a senior executive.
• Proficiency in Microsoft applications and desktop applications, and ability to navigate multiple applications and systems.
• Strong verbal and written communication skills, interpersonal and organizational skills.
• Ability to facilitate timely execution of assignments, manage sensitive and confidential information, multi‑task, and work independently.
• FINRA Securities Industry Essentials (SIE) certification or acceptable industry equivalent certification required upon hire or within 16 months of start date of the assigned SIE training cohort.

• Hybrid work environment with defined in‑person presence requirements.
• High productivity expectations and tight deadlines.
• Travel required as necessary.
• Salary ranges vary by location: CO/FL/TX – $30.22–$53.57 per hour; IL/PA – $33.42–$58.90 per hour; MA/MD/VA/Washington, DC – $34.75–$61.50 per hour; NY/NJ – $34.75–$64.27 per hour.

• Competitive base pay; discretionary bonus and overtime pay for non‑exempt employees.
• Comprehensive health, dental, and vision insurance; life, disability, long‑term care, and supplemental insurance.
• Immediate participation and vesting in a 401(k) plan with company match; additional FINRA‑funded retirement contribution.
• Tuition reimbursement, commuter benefits, adoption assistance, backup family care, surrogacy benefits, employee assistance, wellness programs.
• Generous paid time off: 15 days PTO, 5 personal days, 9 sick days, 2 volunteer service days; additional paid leave for military, jury duty, bereavement, voting, family care and parental leave after 90 days; 9 paid holidays.

FINRA is an Equal Opportunity Employer. All qualified applicants receive consideration for employment without regard to any legally protected category.