More jobs:
Executive/Personal Assistant
Job in
New York, New York County, New York, 10261, USA
Listed on 2026-07-22
Listing for:
NY Admissions
Per diem
position Listed on 2026-07-22
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Executive Admin/ Personal Assistant, Administrative Management
Job Description & How to Apply Below
Location: New York
We’re seeking a highly organized, proactive, and discreet Personal Assistant to support the CEO. This role blends personal and operational support, requiring someone who can juggle multiple priorities, anticipate needs, and thrive in a fast-paced, high-trust environment.
Ideal candidates value variety and ownership—helping manage the CEO’s daily schedule, household logistics, and internal office coordination.
Key Responsibilities Personal Support (CEO & Family)- Schedule and coordinate personal appointments (e.g., doctors, childcare, household services)
- Manage and process personal bill payments with accuracy and timeliness
- Book and coordinate personal and family travel (flights, accommodations, itineraries)
- Run errands and handle local logistics within NYCAssist with planning and executing family events and celebrations
- Support special projects and personal initiatives as directed by the CEO
- Manage the CEO’s calendar, prioritizing meetings, appointments, and daily flow
- Prepare the CEO’s daily agenda with relevant background and briefing materials
- Order office supplies and liaise with vendors and service providers
- Previous experience as a personal or office assistant, or in a similar support role
- Highly organized, with the ability to manage logistics and longer-term planning
- Clear, timely, and professional communicator
- Trustworthy and discreet with sensitive personal and professional information
- Independent, adaptable, and responsive to shifting priorities
- Comfortable with digital tools (e.g., Google Workspace, Airtable, calendar systems)
- 2–4 years of experience in personal or administrative support roles
- Familiarity with NYC-based services, schools, and scheduling logistics a plus
- Experience tracking hours and supporting billing/payables is preferred
- Bonus:
Eligible for a discretionary bonus based on quality of personal support, time management, and organizational impact across both home and office operations - Monday–Friday, 8:00 AM – 5:00 PM (aligned with CEO’s working hours)
- Occasional evening or weekend responsiveness as needed
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