Assistant - Bilingual Spanish

Our client is seeking a highly experienced Assistant to support a very high-level senior executive in a fast-paced and demanding environment. This critical support role is for someone comfortable managing a very busy calendar, handling last-minute changes, and staying ahead of competing priorities. The ideal candidate will have experience supporting a senior executive in a large corporate setting within financial services, be client-facing, organized, proactive, discreet, and able to operate with a high level of independence.

The role requires someone comfortable managing a demanding schedule, including early mornings and occasional after-hours support.

New York, NY

$130,000 base salary + overtime eligibility, additional overtime opportunities, and discretionary bonus potential.

• Own and manage a complex, high-volume calendar, including scheduling, rescheduling, prioritizing meetings, and resolving conflicts.
• Coordinate extensive domestic and international travel arrangements, including detailed itineraries and logistics.
• Schedule internal and external meetings, conferences, off-sites, and executive events.
• Prepare and edit presentations, documents, spreadsheets, and executive correspondence.
• Manage expenses, invoices, reimbursements, and other administrative processes.
• Coordinate with internal teams, external contacts, and other executive assistants to ensure priorities are handled efficiently.
• Maintain confidential information with professionalism and discretion.
• Assist with team-related projects, recruiting coordination, vendor management, and other administrative responsibilities as needed.
• Anticipate needs, follow through on open items, and proactively address issues before they arise.

• 10+ years of Executive Assistant experience supporting senior executives.
• Proven experience managing heavy calendaring in a fast-paced environment.
• Exceptional organizational skills and ability to manage multiple priorities at once.
• Strong attention to detail and ability to work with a high degree of accuracy.
• Excellent communication skills and professional presence.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience in financial services.
• Ability to work independently and remain calm under pressure.
• Flexibility to support business needs outside of standard working hours when required.
• Ability to work primarily in-office with flexibility as needed.

If you meet the required qualifications and are interested in this role, please apply today.