Contract Administrator

Contracts Administrator – New York City (SoHo office required 2+ days per week)

The Contracts Administrator plays a key administrative role within the Legal and Business Affairs function, responsible for drafting contracts, managing end-to-end processing, ensuring timely execution, and maintaining records.

• Draft, issue, negotiate, and process standard publishing contracts and amendments including work for hire, reprint agreements, and simple author and artist agreements.
• Track contract status through lifecycle: request, drafting/review, negotiation, execution, and archiving.
• Ensure contracts progress efficiently and meet reasonable time frames; coordinate with business and legal counterparts to resolve bottlenecks.
• Maintain and update contract records in the contracts management system, ensuring accuracy and compliance.
• Liaise with editorial, finance, and manufacturing departments to gather information needed for contract creation.
• File executed contracts correctly and ensure accessibility in digital contract management/storage systems.
• Respond to internal inquiries regarding contract terms, status, and documentation.

• Proficiency in contract drafting and negotiation.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast‑paced environment.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and familiarity with contract management systems or databases.

Experience and Education

• 1–2 years of experience in an administrative or coordinator role, ideally in a legal environment.
• Preferred:
  Experience with publishing contracts and knowledge of intellectual property rights; prior work in a publishing or media company.
• Bachelor’s degree or equivalent work experience.

• Full suite of health and wellness benefits (including a $0 deductible Medical Plan).
• Retirement Savings Plan (401(k) with Roth and Traditional options).
• Tuition‑free programs for undergraduate and graduate degrees.
• Generous Parental Leave Program.
• Employee Stock Purchase Plan (ESPP) with discounted stock at 15%.

Time Type:
Full time
Job Type: Regular
Job Family Group:
Legal
Location Region/State:
New York
Compensation Range: $60,100.00 – $68,700.00 (annual salary)

Scholastic is an Equal Opportunity Employer. Our policy is clear: there shall be no discrimination on the basis of race, religion, color, sex, pregnancy, national origin, marital status, sexual orientation, gender identity or expression, age, non‑disqualifying physical or mental disability, or status as a disabled veteran or Vietnam veteran. Those factors shall not influence the determination of qualifications for a job or other opportunity within the company.

Further, all personnel actions shall be administered without discrimination.