Legal Administrative Assistant

Driven by our firm’s continued growth and success, we are looking to expand our team with the addition of a dedicated and detail-oriented Legal Administrative Assistant to provide high-level support to our attorneys and legal teams. In this role, you will play a key role in ensuring smooth operations, exceptional client service, and efficient administrative support in a dynamic law firm environment.

We’re looking for a motivated, service-minded professional who thrives in a collaborative, fast-paced growing environment.

Responsibilities

In this role, you will:

• Prepare, format, revise, and finalize a variety of legal documents, correspondence, spreadsheets, and presentations using Microsoft Office and document management tools.
• Handle administrative tasks such as processing conflict checks, submitting expense reports, managing attorney time entries, scheduling meetings and travel, and maintaining calendars.
• Conduct research, coordinate conference calls, and support document filing through the Firm’s systems.
• Foster strong working relationships across teams, collaborating with departments like Accounting and General Services to ensure seamless support.
• Maintain paper and electronic files in compliance with firm policies, ensuring information is accurate and accessible.
• Anticipate attorney and team needs, proactively offering support to help achieve client service excellence.
• Ability to work for more than one person and prioritize assignments appropriately.

The successful candidate will demonstrate

• A minimum of 3-5 years of legal administrative support experience.
• Intermediate to advanced level skills using MS Office Suite, Outlook; strong computer aptitude to use other programs (including Adobe, Best Authority, eFiling, Docu Sign)
• Familiarity with Net Doc’s, In Tapp , and Concur is a plus.
• Experience supporting litigation with knowledge of TOC’s and TOA’s is a plus.
• Knowledge of eFiling in all court systems; experience using PACER and ECF accounts a plus.
• Excellent attention to detail, organization, and time management skills.
• A client service mindset with strong communication skills—both written and verbal.
• A professional, flexible, and positive approach to working with colleagues and clients.
• Ability to follow and convey instructions effectively with a high degree of courtesy and tact, including the ability to independently initiate follow-up.

What We Offer

• Competitive salary and benefits package
• Opportunities for professional growth and development
• Collaborative and supportive team environment
• Commitment to work-life balance

If you are a proactive team player with a passion for legal support and client service excellence, we encourage you to apply.

How to Apply

Please submit your resume and a brief cover letter outlining your relevant experience. We thank all applicants for their interest; however, only those selected for an interview will be contacted.