Senior Executive Assistant

WORK OPTION:
The NBA currently provides eligible employees the option of working remotely one day per week. ____________________ Senior Executive Assistant Position Summary The Senior Executive Assistant provides high-level administrative and operational support primarily to the EVP, Head of Digital Media and other executives within the DTC Products Tech & Operations (DTC PTO) group ensuring seamless day-to-day execution and alignment with business priorities.

This role requires strong independent judgment, discretion, and proactive problem-solving to manage complex calendars, prioritize competing demands, and anticipate executive needs. Serving as a trusted partner and primary point of contact, the Senior Executive Assistant manages sensitive communications, triages stakeholder inquiries, and handles confidential information with professionalism and care. The role is responsible for coordinating travel, meetings, and events, preparing materials and correspondence, and tracking deliverables to support effective decision-making and follow-through.

In addition to executive support, this role contributes to broader departmental initiatives by coordinating logistics for events, offsites, and programs, and providing project and operational support as needed. The Senior Executive Assistant leverages technology, including AI and automation tools, to enhance efficiency, streamline processes, and drive productivity across administrative functions. This role travels between 0-15% of the year, depending upon priorities.

• Exercise independent judgment to determine meeting priorities, decline requests, and resolve scheduling conflicts based on strategic importance to business objectives
• Proactively prioritize your executives daily schedule with to ensure efficiency.
• Make recommendations regarding travel arrangements, including booking flights, accommodations, and transportation for your executives as needed
• Anticipate executive needs and proactively develop solutions before issues arise.
• Independently triage and respond to stakeholder inquiries, determining which matters require executive attention.
• Exercise judgment in handling confidential business information, determining appropriate distribution and timing
• Prepare travel and expense reports and ensure information is complete and accurate.
• Create and prep confidential correspondence, itineraries, and agendas.
• Serve as the primary point of contact, exercising independent judgment to respond to stakeholder inquiries, determine appropriate escalation, and manage sensitive communications on behalf of the executive
• Draft, proofread, and edit documents, reports, and presentations for the executives
• Schedule, prepare materials, attend meetings, take meeting notes with follow-up as requested by the executives
• Take meeting minutes, track action items, and follow up on action plan deadlines.
• Secure conference rooms for meetings and ensure that Audio Visual needs are addressed and prepared prior to meetings and handle catering and hospitality requests for meetings with external guests.
• Submit guest registration requests, greet, and announce all external meeting attendees and incoming visitors.
• Manage the guest invitation process for large-scale NBA events and act as the contact for registering Digital Media staff for events.
• Provide project support for Digital Media initiatives and programs as directed by the EVP, Head of Digital Media.
• Handle ad hoc business requests as directed by the executives.
• Leverage available AI and automation tools to streamline administrative tasks, improve efficiency, and enhance overall productivity.
• Provide general support to the Digital Media department including, but not limited to:
  Coordinate and manage planned activities and events by ensuring all logistical components are secured such as registrations, reservations, securing equipment/products/event space, travel arrangements, partnerships with other internal and external stakeholders such as the conference and events team, information technology, security, volunteers, etc. Coordinate large department orders for special events and off-sites (supplies, merchandise, catering, etc.)

• College degree with foundation in Communications, Marketing, Business, Psychology or similar preferred.
• 7+ years previous experience supporting Executive(s) in a fast-paced, corporate setting.

• Able to handle sensitive and confidential information with the highest level of discretion and integrity.
• Proven experience as an executive assistant in a similar administrative role.
• Proven ability to exercise independent judgment on matters of significance with minimal supervision
• Strategic thinking skills with ability to anticipate needs and proactively recommend solutions
• Expert-level judgment in handling sensitive and confidential business information
• Strong interpersonal skills and ability to effectively communicate across all levels of an…