Technology Administrative Assistant

Who We Are

Atwell, LLC is a bold leader in the consulting, engineering, and construction services industry, delivering a broad range of creative solutions to clients in the real estate & land development, and energy markets. We have a strong national presence and a diverse, award-winning project portfolio. Atwell is a privately owned company, with 2,000+ passionate team members across 75+ locations and growing!

Atwell, LLC is a proud recipient of the following 2025 awards:

• Ten consecutive years in a row as a “Best Place to Work” by Zweig Group (#11)
• Recognized as #70 in the ENR Top 500 Design Firms, ranked in every region
• Recognized in Crain's “Fast 50” as one of the fastest-growing companies (#14)
• Recognized as the 2025 ENR Design Firm of the year for the southeastern US

Atwell is seeking a highly organized, proactive, and detail-oriented Technology Administrative Assistant to provide executive, operational, and coordination support to the Vice President of Technology and the Technology Leadership Team.

This individual will serve as a trusted partner to Technology leadership, helping manage competing priorities, coordinate departmental operations, facilitate communication, and support key meetings, projects, and strategic initiatives. The ideal candidate is resourceful, comfortable working in a fast-paced environment, and able to handle confidential information with professionalism and discretion.

• Manage the Vice President of Technology’s calendar, including scheduling, prioritizing meetings, resolving conflicts, and coordinating logistics.
• Coordinate travel arrangements, itineraries, accommodations, and expense reporting.
• Prepare meeting agendas, presentations, reports, correspondence, and supporting materials.
• Monitor and help prioritize communications, responding or coordinating follow-up on behalf of the Vice President when appropriate.
• Track commitments, deadlines, decisions, and action items to support timely follow-through.
• Anticipate administrative needs and proactively identify opportunities to improve organization and efficiency.

• Coordinate Technology Leadership Team meetings, including scheduling, agenda development, material preparation, meeting documentation, and action-item tracking.
• Support communication and collaboration between Technology, Operations, Corporate Services, and other internal stakeholders.
• Assist with the preparation of leadership presentations, monthly reports, departmental updates, and executive communications.
• Maintain visibility into key priorities and help ensure leadership teams remain aligned on upcoming deliverables and decisions.

• Support departmental planning, strategic initiatives, special projects, and recurring operational activities.
• Maintain organizational charts, distribution lists, team documentation, departmental calendars, and other internal records.
• Coordinate purchasing requests and related approval processes.
• Assist with the administration and processing of technology-related invoices, vendor agreements, software renewals, licensing agreements, and lease contracts.
• Maintain vendor and contract documentation, coordinate approvals, and track expiration and renewal dates.
• Support departmental budget administration by tracking invoices, expenses, purchases, and expenditures.
• Partner with internal teams to help resolve invoice, purchasing, vendor, and contract-related questions.

• Draft, edit, proofread, and format executive communications, presentations, reports, and other business materials.
• Maintain confidential records, files, and sensitive information with a high degree of discretion.
• Organize and maintain digital documentation repositories, meeting records, shared resources, and departmental files.
• Ensure written communications and materials are accurate, consistent, professional, and aligned with Atwell standards.
• Help establish and maintain organized processes for document management, information sharing, and departmental communication.

• Associate degree or an equivalent…