Project Administrator

Project Administrator

Full Time Jericho, NY, US

Salary Range: $65,000.00 To $75,000.00 Annually

FLSA Status: Exempt
Reports to: Director of Innovation and Commercialization

Position Summary: The Project Coordinator/Administrator is responsible for planning, coordinating, and driving the successful execution of cross‑functional projects from concept to completion. This role serves as a central point of communication among internal departments to ensure projects are completed on time, within budget, and aligned with company objectives in the food manufacturing space.

• Assist with coordinating project activities and timelines.
• Maintain project schedules and track key milestones.
• Monitor project tasks and follow up with team members regarding deadlines.
• Support project managers with day‑to‑day project administration.
• Assist in identifying and communicating project issues or delays.
• Schedule meetings and prepare agendas.
• Document meeting notes and track action items.
• Communicate project updates to team members.
• Coordinate activities between departments, vendors, suppliers and external partners.
• Maintain project files, reports, and related documentation.
• Prepare status reports and project updates.
• Track project expenses and assist with budget reporting.
• Ensure documentation is organized, accurate, and up to date.
• Assist with purchase orders, invoices, and vendor documentation.
• Support contract and document management activities.
• Perform other project‑related administrative duties as assigned.

• Minimum of 2 years of project coordination, administrative, operations, manufacturing, or related experience. Food experience is a plus.
• Experience supporting multiple projects simultaneously preferred.
• Excellent organizational skills and attention to detail.
• Strong communication skills, both written and verbal.
• Ability to work on‑site in Long Island, NY, and collaborate effectively in a team environment.