Executive Assistant to Founding Partners

Boutique and busy law firm is seeking an Executive Assistant to support two Founding Partners. Great culture with fully paid benefits.

• Manage complex calendars, coordinate client calls, meetings, and consultations
• Coordinate occasional travel including logistics
• Serve as first point of contact for new clients, conduct intake calls and coordinate consultations efficiently
• Monitor inboxes for action items, maintain organized tracking systems, and follow up in timely manner
• Assist with time entry and confirm with team for accuracy
• Prepare and send retainer agreements, track status through signature and payment
• Maintain master client lists, track active matters, and organize notes
• Handle day to day logistics, document prep, and general administrative tasks

• Bachelor’s degree required
• 3+ years of executive assistant support experience supporting C-level executives
• Legal, professional services or finance industry experience required
• Comfortable interacting with high level clients/professionals
• Possess excellent verbal and written communications skills
• Strong organizational and follow-through skills
• Ability to multitask, manage competing priorities in a fast-paced environment
• Ability to handle confidential information with discretion
• Be able to problem solve and have strong decision‑making skills
• Strong software skills including Microsoft Office Suite