Practice Assistant

Location: New York

## Practice Assistant Apply remote type:
Onsite locations:
New Yorktime type:
Full time posted on:
Posted Todayjob requisition :
JR102763

Our Office Operations team is at the heart of ensuring the smooth and efficient functioning of the Firm’s day-to-day operations. Our team manages the infrastructure, systems and services —both globally and locally—relating to our office workplaces, onsite and remote operational services, security, safety and a range of other areas. We provide PA support and manage document production, translation and travel services.

Our team is responsible for our client-facing areas across the Firm, always seeking to ensure that clients and other visitors have an experience that is world-class. We also take the lead in running our day-to-day operations in the most environmentally sustainable way possible.

The Practice Assistant (PA) performs a wide range of legal services, including administrative and legal office procedures assigned to a particular group and as a team member.  This PA will support Partners along with other attorneys in the M&A Corporate group.  The PA works with legal assistants, other practice assistants, Marketing, GTS, and the Knowledge department personnel to deliver legal services to clients.

The PA will be part of, and work as a team member.  As a team member, the PA will work together with teammates to provide excellent quality service to all internal and external clients including his/her assigned practice group of attorneys, and other attorneys in the Bank Finance department.  The PA position requires the ability to organize and expedite workflow of lawyers and legal staff members.  

The PA will perform other assignments as required by the Firm.  The PA position requires the ability to perform duties of a responsible and confidential nature with the skill to multi-task for several individuals.  This position requires a self-starter who exhibits a proactive approach and takes personal initiative for the execution of work.  The PA organizes and coordinates complex workflows.  

The individual needs to be a strong communicator and reports information regularly and accurately to key stakeholders.  The PA cultivates positive working relationships at all levels of the Firm and helps navigate the organization on behalf of his/her lawyer assignments.  The position requires a professional demeanor at all times and in all situations.  This position is managed and reports to the Manager of Practice Assistants.
** Duties and Accountabilities:
*** Manages and maintains lawyer calendars
* Manages and coordinates extensive and complex domestic/international travel arrangements. Where necessary, prepares business itineraries and business-trip documentation packs
* Exercises independent action to produce high-quality work when interpreting instructions
* Communicates and/or coordinates any administrative matters
* Answers, screens and places calls in a professional manner
* Accurately records phone messages and promptly informs attorneys.
* Responds timely to attorneys and clients. Communicates clearly and accurately any issues with workload to assigned attorneys on a timely basis. Interprets instructions to produce quality documents and keep legal staff apprised of the status of work and any problems encountered with systems or programs
* Prioritizes and manages multiple assignments
* Assists with marketing, research, and client development
* Drafts routine letters, memos, and reports
* Creates, organizes, and maintains hard and electronic files
* Meets and greets clients with courtesy and tact
* Uses discretion and keeps information confidential when necessary
* Works in a team environment and provides support to multiple lawyers and legal staff on the team including assisting with overflow work and practice specific responsibilities
* Plans and organizes workflow to comply with established time constraints in order to meet deadlines
* Carries out projects assigned effectively and on a timely basis
* Works in an organized and efficient manner; uses good judgment at all times and asks follow up questions if instructions are unclear
* Shows excellent attention to detail and is familiar…