Executive Assistant to the CFO

We are currently seeking an experienced Executive Assistant to provide operational and administrative support to our Chief Financial Officer. This role will support and interact with senior leadership and other team members and administrative professionals on complex scheduling project management and information requests. This role will provide support, including administration of travel, expenses, meeting logistics and distribution of materials, as well as being responsible for a wide range of administrative support that enhances the efficiency of the Chief Financial Officer and team.

The Executive Assistant will be able to manage multiple priorities requiring excellent attention to detail and an ability to proactively anticipate needs. Work can be highly sensitive in nature and therefore strict confidentiality, and good judgment is required.

In this opportunity as an Executive Assistant you will:

• Handle a variety of tasks including processing expenses, invoices and outside services costs, coordinating meetings and events, tracking information requests, presentation collation, and other special projects in an accurate and timely manner.
• Provide a wide range of administrative support that enhances the efficiency of the Chief Financial Officer and business, to include the use of technology systems used within each function (examples include the full Microsoft Office 365 suite, Workday, Travel & Expense)
• Identify, research, and resolve complex problems and issues referred by others. Establish strong business relationships with other administrative professionals internally to determine solutions swiftly. Responsible for accurate, timely response to work requests and work not typically directed or checked by others.
• Interact with senior management and their administrative support staff on significant matters, anticipating and responding to requests by modifying plans based on priorities.
• Compose and prepare reports and correspondence including proofreading for correct spelling, grammar, punctuation, usage, and content.
• Maintain calendar via scheduling, vetting and prioritization of various items. Handle and respond to informational inquiries and redirect them to the appropriate team member for resolution.
• Prepare domestic and international itineraries and travel arrangements.
• Project management of various initiatives.
• Support of standing management led meetings and events.
• Other projects and duties as assigned including ad-hoc requests.

You’re a fit for the role of Executive Assistant if you:

• Have a college diploma/University degree or equivalent experience.
• Have 5+ years of experience providing executive support.
• Possess strong computer proficiency, including MS Office, Word, PowerPoint, Excel, Teams, and One Note.
• Demonstrate a readiness and capability to adopt AI and technology to enhance efficiency.
• Are proficient with billing, travel and expense management systems.
• Have experience in working within fast-paced, complex, dynamic, multi-cultural business environments.
• Excellent oral and written communication abilities.
• Exemplary judgement and discretion, demonstrating the ability to work with a wide range of sensitive and confidential issues.
• Have thorough knowledge of general office practices; resourcefulness in gathering data and getting answers to questions.
• Are detail orientated with the ability to work efficiently with complex information.
• Are a self-starter and proactive with the ability to work with minimal supervision and manage workload effectively with competing demands for resources and time.
• Have proven organization skills including ability to shift focus between responsibilities quickly.
• Can manage and prioritize multiple tasks in a dynamic work environment including a proven ability to meet aggressive deadlines.
• Are motivated to learn new skills in a spirit of continuous improvement and personal growth.
• Are proactive with a ‘can do’ attitude and will jump in to support others as needed.

• Hybrid Work Model:
  We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a…