Administrative Coordinator

Client Overview:

Our client, a well-established financial services firm, is seeking a highly organized Administrative Coordinator to support a dynamic team in a fast-paced corporate environment. This is an excellent opportunity for an administrative professional who enjoys coordinating projects, managing multiple priorities, and supporting business operations while working alongside experienced finance professionals. Join a collaborative and high-performing finance team where organization, professionalism, and attention to detail are highly valued.

This role offers the opportunity to build strong administrative and operational experience while working in a polished corporate environment with opportunities for long-term career growth.

$25/hr - $27/hr

The Administrative Coordinator will provide comprehensive administrative and operational support to multiple team members, ensuring the smooth day-to-day functioning of the department. This role requires someone detail-oriented, proactive, and able to manage competing priorities while maintaining professionalism and accuracy. The ideal candidate is tech-savvy, resourceful, and thrives in a collaborative, fast-paced corporate setting.

• Provide administrative support to managers and department leadership.
• Coordinate calendars, meetings, conference rooms, and scheduling logistics.
• Prepare reports, presentations, meeting materials, and correspondence.
• Manage expense reports, invoices, and purchase requests.
• Maintain accurate records, files, and departmental documentation.
• Assist with data entry, reporting, and tracking projects.
• Coordinate travel arrangements and meeting logistics as needed.
• Serve as a liaison between internal departments and external vendors.
• Handle incoming communications and respond professionally to inquiries.
• Support special projects and assist with additional administrative initiatives.

• 2+ years of administrative, coordinator, or office support experience.
• Strong organizational and time management skills.
• Excellent attention to detail and ability to multitask.
• Professional written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to manage confidential information with discretion.
• Strong problem-solving skills and a proactive mindset.
• Ability to work effectively in a fast-paced corporate environment.

• Previous experience within financial services, banking, investment management, accounting, or professional services.
• Experience coordinating projects or supporting multiple executives or teams.
• Familiarity with expense management systems, CRM platforms, or ERP systems.

• Bachelor's degree is preferred.

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).