Timekeeping Analyst

Division/Unit: Payroll and Timekeeping

Civil Service

Title:

Community Associate

Position Title: Timekeeping Analyst

Salary Range: $53,432 - $59,111

The New York County District Attorney's Office (DANY) has an immediate opening for a Timekeeping Analyst in the Human Resources Department (HR). In this position, the Timekeeping Analyst will be responsible for managing and processing employee time and attendance records, including overtime and leave requests, using City Time and related systems. The role involves reviewing and correcting timekeeping errors, assisting employees with City Time-related inquiries, and ensuring compliance with departmental and contractual timekeeping policies.

The Timekeeping Analyst will also generate payroll reports, coordinate  processing for new and existing employees, and handle various administrative tasks to support the department’s payroll and attendance functions.

• Monitor and process overtime and leave requests using City Time for assigned departments. The individual must also review and correct errors resulting from previously processed system transactions using various systems such as City Wide Human Resources Management System (CHRMS), City Time, and Payroll Management System (PMS).
• Monitor the receipt of paper timesheets for employees as well as for City Time users for assigned departments. The individual must take initiative to communicate with employees whose timesheets are not submitted, approved, or have other issues that may cause the employee’s timesheet to not be able to be approved or submitted and ensuring that the employee does not receive a Commissioner’s Check.
• Process and review Manual Leave (MLA) and Employee Time Report Adjustments (ETRA) in City Time and if necessary, PMS for assigned departments. Must also clear the leave balances for separated employees upon the receipt of the final paycheck.
• Notify the unit’s supervisory staff of issues regarding employee’s time, leave and attendance for assigned departments. Ensure that staff members follow the rules for timekeeping based upon the City, Office, and employee’s contract.
• Assist all employees with City Time and Timekeeping related questions via email, phone, or appointment as well as create and maintain files regarding each employee assigned to the individual.
• Generate, monitor, and track various payroll reports such as excessive overtime, annual leave balance monitoring, excessive undocumented sick leave usages, OSHA’s WCS report, City Counsel Report of Workers’ Compensation Claims, separations payout for staff, Family Medical Leaves, etc. for assigned departments. Draft and maintain documents, reports and memos related to time and attendance. Coordinate attendance related meetings; may facilitate such meetings.
  
  Perform other related duties as directed.
• Coordinate and take  photos for new employees and assist employees with lost, stolen, damaged, and replacement IDs ensuring the proper paperwork is submitted, payments are completed, and separated employee’s IDs are deactivated in a timely manner for assigned bureaus.
• Process DP-2001 requests for incoming and outgoing employees for assigned bureaus.
• Expire inactive organizational charts in City Time based on provided listings.
• Perform other work-related assignments or special projects as directed by management. Adhere to all DANY policies and procedures stipulated in the DANY Employee Handbook. Participate in cross‑training and knowledge transfer sessions and provide coverage for other Timekeeping staff.
• Review and process all submitted documents and electronic notation such as doctor’s notes, sick leave requests, Transit Delay Verifications, Official Business, Jury Duty, Union Activities etc. for authenticity and accuracy for assigned departments.
• Monitor and ensure that all newly hired employees for assigned departments are enrolled into the City Time Data Collection Device (DCD) and are informed about how to utilize the City Time system. Must also create and assign schedules for new and existing employees into City Time.

• Associate degree and 1 - 2 years of specific HR or…