Program Assistant (WF

The Program Assistant reports to the Program Director and supports the Children’s Economic Security team. The Children’s Economic Security Program at Wellspring seeks to achieve economic security and upward mobility for all families with children by strengthening their power and economic resilience. The Program Assistant provides both programmatic and administrative support for the team of three.

• Assist team with tasks such as coordinating meetings, convenings; making travel and other logistical arrangements; and taking on other tasks as ne
• Communicate with program officers and the program director about upcoming deadlines.
• Help to process consultant contracts and expense reports as ne

• Coordinate the Children’s Economic Security Program grant portfolios as need This may include:
  • Preparing and tracking budget spreadsheets and grants calendars for the program.
  • Serving as liaison with the grants management team.
  • Serving as a compliance checkpoint to ensure that grantmaking stays within yearly budgets.
  • Supporting “due diligence” in reviews of grant proposals and applicant organizations, including determining where additional information is needed from the applicant.
  • In collaboration with the grants management team, entering records in the database and answering grantees’ questions about the proposal process.
  • Communicating with grantees as needed.
• Assisting program officers and the program director with drafting of summaries of grant proposals, conducting due diligence and writing analyses as needed.
• Assisting the program officers as needed with tracking grantee work and outcomes, including reviewing grant reports, participating in meetings with grantees, and reading and tracking news and research that relates to the work.

• Conduct research as needed, including child and family economic issues, potential grantees, opportunities for grant-making and other topics as requested by team.
• Research and write donor-education materials and other materials for internal Wellspring use, such as donor presentations, staff meeting presentations, work plans, and annual reports.

• Design donor presentation and lunch presentation slides, including by incorporating new tools and graphics to improve presentations.
• Participate in donor presentations when appropriate.
• Manage donor updates, including by collecting newsworthy items, drafting updates, and consulting with program officers on content edits.
• Support planning processes such as the evaluation and development of new strategic plans.
• Prepare, proofread and edit written work as requested.

• Coordinate calls and meetings and assist with the development of materials for funder education efforts, such as for conferences, affinity groups and donor collaborative funds.
• Represent Wellspring at site visits, conferences or other meetings related to current and potential areas of investment and prepare notes to support team knowledge sharing.
• Participate with other staff on internal Wellspring committees or working groups outside of the program’s scope.

• Familiarity with, and commitment to, issues affecting low‑income children and families living in the United States.
• Two or more years of experience working in a poverty alleviation or social justice effort, organization, movement, or program.
• Bachelor’s degree or equivalent required.
• Excellent English language writing, editing and proofreading sk
• Excellent analytic abiliti
• Excellent organizational ski
• Comfort with quantitative information and
• Comfort with budgets and financial information.
• Ability to accurately summarize complex documents and synthesize written materia
• Initiative, resourcefulness and flexibility.
• Ability to handle confidential client information with complete discretion.
• Excellent interpersonal skills in a cross‑cultural, team environm
• Ability to multi‑task, work well under pressure to meet deadlines and work independ
• Demonstrated willingness to learn and be open to new
• Familiarity and comfort with MS Office applications and other uses of technology, software, and…