Executive Assistant to the CEO

Executive Assistant to the CEO - BROOKLYN, NY, US

• Job Order
• # of Positions: 1
• High School Diploma/GED
• Experience
  
  Required:
  
  Not Specified
• Salary: $ - $
• Duration:
  Full Time Regular
• Shift: Not Specified

You Will

• CEO Time & Priority Management:
  Own and manage the CEO’s calendar against company priorities, protect focus time, sequence meetings, and manage tradeoffs; anticipate needs through forward‑looking planning.
• Communication & Stakeholder Management:
  Triage inbox and Slack; elevate high‑signal items, draft, delegate, and resolve communications; serve as a polished point of contact internally and externally.
• Meeting Prep & Follow‑Through:
  Ensure readiness with agendas, pre‑reads, and materials; track decisions, commitments, and follow‑ups; prepare briefs to increase meeting effectiveness.
• Office of the CEO Operations:
  Partner with the Chief of Staff on weekly planning and cadence; maintain simple systems to track priorities and actions; support consistency in how the CEO operates.
• Confidential Matters:
  Handle board, investor, and personnel materials with discretion; manage signatures and secure documentation; exercise strong judgment on escalation vs. resolution.
• Travel & Logistics:
  Own travel planning and complex logistics; coordinate leadership meetings and off‑sites; support personal logistics of the CEO as needed; provide hospitality to office guests of the CEO.

• Executive Support
  
  Experience:
  
  8+ years supporting a C‑suite leader; background in high‑growth or fast‑paced environments.
• Judgment & Discretion:
  Trusted with sensitive information; strong prioritization and decision instincts.
• Operational Excellence:
  Proven ownership of complex workflows; high attention to detail and low error rate; high standards for executive support.
• Communication & Presence:
  Clear, professional communicator; represents leadership with polish.
• Proactivity & Systems Thinking:
  Builds simple systems to reduce friction; anticipates needs and operates with urgency.
• Logistics: NYC‑based with regular in‑office presence; flexibility for off‑hours support; occasional travel with the CEO.

• Salary: $145,000 – $170,000 USD (base range)
• Equity:
  Competitive equity grants included in majority of full‑time offers; considered part of total compensation.
• Bonus / Variable Compensation:
  Discretionary bonus or variable compensation plan depending on role.
• Benefits:
  Flexible Time Off policy; parental leave (14 weeks non‑birthing, adoptive, foster; 26 weeks 100% paid for birthing parents); full suite of medical, vision, dental benefits; high‑deductible health plan 100% employer paid; HSA contribution; FSA option; life, short‑ and long‑term disability, AD&D insurance at no cost; 401(k) retirement savings program; commuter benefits.