Executive Assistant, Office of the CEO

We’re Hiring:
Executive Assistant, Office of the CEO

The NYCUDL is firmly committed to equal employment opportunity for all in all phases of employment, including the application process. We know that applying for a new job can be a daunting process. But we encourage all candidates with an interest in joining our organization to apply. You may be just the person we need. If you have any questions about your application or the interview process, please email us at jobs .

The New York City Urban Debate League ("NYCUDL") unlocks the transformative power of debate for New York City public school students to develop the next generation of informed, compassionate, and courageous leaders.

The New York City Urban Debate League is a nonprofit organization dedicated to expanding access to competitive debate across New York City, with a focus on teaching underserved students. To advance this mission, the NYCUDL provides comprehensive support for students, educators, and schools—including year-round instructional coaching for educators, student workshops, over 35 annual debate tournaments, four weeks of Summer Debate Institute, and the development of original curriculum, including more than 100 lesson plans for educators each year.

The League has experienced significant growth in recent years. Since the  school year, student participation has grown by nearly 80%, from 2,260 to just over 4,000 students annually. The number of participating schools increased by 60%, from 160 to 250, and the number of Title I schools served nearly doubled. With active partnerships in all five boroughs, the NYCUDL is proud to be the largest urban debate league in the country and remains deeply committed to teaching debate, fostering student voice, and supporting academic confidence and civic leadership across New York City.

The Executive Administrative Assistant will provide general administrative support for New York City Urban Debate League’s Chief Executive Officer, and make sure the CEO is connected with the senior leadership team and has materials needed for any meetings with staff, Board members and outside contacts. The Executive Administrative Assistant must ensure that the CEO has smooth day-to-day operations and advance preparation for the CEO schedule each week.

• Perform general administrative duties such as calendar management, travel arrangements (including flight, hotel and ground transportation), preparing and printing meeting materials, and other office-related tasks.
• Coordinate the support required for staff, Board and school constituent meetings: schedule/maintain meeting planners, reserve conference rooms & audio-visual support, order catering, register and greet visitors when CEO is in person. Ability to manage all video conferencing support at NYCUDL on site and online for the CEO’s meetings.
• Process all expense reports and reimbursements and manage turning in receipts to Finance.
• Support special projects as assigned, such as research to inform strategic decisions, editing presentations, and other ad hoc analytical or administrative work.
• Conserve the Executive’s time by reading, researching, collecting and analyzing information as needed, in advance.
• Track action items and commitments arising from meetings and proactively follow up to ensure timely completion.
• Prepared to work on a Saturday with notice if there is preparation work needed with the CEO.
• Prepared to take on new assignments or tasks as required
• Work hours are 40 to 50 hours a week.
• Professionally able to engage with senior level people and connect them with the CEO and keep the CEO on top of any scheduling with senior level people.
• Strong communication skills: proactive, positive, and receptive to feedback; seek to understand the full picture and end goal behind each task.
• Strong time management skills; ability to prioritize multiple tasks efficiently.
• Proactivity regarding following up on details, anticipating issues, and closing loops on all requests.
• Flexible approach; ability to modify methods to achieve optimal results.
• Partner effectively with managers and peers to foster internal…