Executive Assistant - 403508

Client Overview

Our client, a leading private equity firm, is seeking a highly polished and proactive Executive Assistant to support senior executives in a fast-paced, high-performance environment. This is an excellent opportunity for an experienced Executive Assistant who thrives on managing competing priorities, anticipating executive needs, and serving as a trusted business partner. Join a collaborative and high-performing private equity firm where excellence, professionalism, and attention to detail are at the core of the business.

This role offers significant exposure to senior leadership and the opportunity to become a trusted partner within a fast-paced, executive-level environment while building a long-term career in financial services.

$40/hr

The Executive Assistant will provide high-level administrative support to senior executives, managing complex calendars, coordinating travel, preparing meeting materials, and ensuring the seamless day-to-day operation of the executive office. The ideal candidate is poised, resourceful, detail-oriented, and accustomed to supporting executives in demanding financial services environments. This role requires exceptional professionalism, sound judgment, and the ability to handle confidential information with discretion.

• Manage complex executive calendars and scheduling across multiple time zones.
• Coordinate domestic and international travel, itineraries, and expense reporting.
• Prepare presentations, reports, meeting materials, and executive correspondence.
• Coordinate internal and external meetings, conference calls, and video conferences.
• Serve as the primary point of contact for executives, clients, and business partners.
• Screen communications and prioritize requests on behalf of executives.
• Track action items, deadlines, and follow-up activities.
• Process invoices, expense reports, and vendor payments.
• Maintain confidential files and sensitive business information.
• Assist with special projects and provide administrative support across the Executive team.

• 5+ years of Executive Assistant experience supporting senior executives.
• Exceptional calendar management and travel coordination experience.
• Strong organizational and project management skills.
• Excellent written and verbal communication abilities.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to prioritize multiple high-level responsibilities in a fast-paced environment.
• High level of professionalism, discretion, and attention to detail.
• Strong interpersonal skills with a client-service mindset.

• Experience supporting C-suite executives or Managing Directors.
• Previous experience within private equity, investment management, hedge funds, banking, or financial services is strongly preferred.
• Experience coordinating board meetings, investor meetings, or executive events.
  
  Familiarity with Concur, Workday, Salesforce, or similar business systems.

• Bachelor's degree is preferred.

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).