Advancement Associate, Administrative​/Clerical

Advancement Associate

The Leffell School, a K-12 Jewish independent school committed to academic excellence and community engagement, seeks a highly organized, detail-oriented, and proactive Advancement Associate to join our team. This is a full-time, 12-month, in-person position responsible for providing critical administrative, operational, and logistical support across communications, advancement, and institutional events.

Communications System Management

• Platform Coordination:
  Collaborate with the Communications Director to load, test, and schedule incoming email requests from all school departments.
• Newsletter Production:
  Work closely with the communications team to gather and input relevant information into weekly and periodic communications, including the Shabbat Shalom Friday newsletter, weekly PTO Post, and the alumni newsletter.
• Brand & Design:
  Partner with the Communications Director to maintain The Leffell School's branding guidelines across all written and digital communications. Create simple, visually appealing graphics and fliers using Canva.

Data & Research Operations

• Donor Research:
  Conduct initial research on alumni, grandparents, and prospective donors to help the CAO prepare for strategic meetings and assist in the upcoming Capital Campaign.
• Alumni Engagement:
  Partner with the alumni team to develop innovative programming and outreach to encourage young alumni to begin their philanthropic relationship with The Leffell School.

Executive Administrative Support

• Calendar Management:
  Coordinate schedules for the Chief Advancement Officer (CAO) and maintain the master communications calendar to ensure all meetings and deadlines stay on track.
• Financial Admin:
  Manage expense reports, track department receipts, and assist with ongoing budget monitoring.
• Organization:
  Maintain digital and physical filing systems, ensuring all contracts, vendor agreements, and donor records are organized and easily accessible.

Events & Logistics (School-Wide)

• Priority Groups:
  Support the Events Manager in logistical planning and engagement strategies, focusing on Alumni and Grandparents.
• All-Hands Support:
  Provide crucial "day-of" execution and operational support for all major school-wide events.
• Special Initiatives:
  Work directly with the CAO on large-scale events, including the Israel Day Parade and Faculty & Staff Appreciation Week.
• Vendor & Supply Prep:
  Manage the ordering of school swag and prepare thoughtful speaker gifts for school-wide needs.

• High level of organization with a sharp eye for detail and data accuracy.
• Strong written and verbal communication skills.
• Proven ability to multitask, prioritize tasks, and meet deadlines in a fast-paced and exciting environment.
• A collaborative team player with a proactive, problem-solving approach to workflow.
• Proficiency in Google Workspace (G Suite) and an aptitude for learning new database and communication systems.
• Familiarity with Canva or basic graphic design principles is a plus.
• Familiarity with Judaism, Jewish holidays, and Hebrew is beneficial but not required.

• Schedule:
  
  Full-time, entry-level, year-round position. Monday–Thursday, 8:00 a.m. –4:00 p.m., and Friday, 8:00 a.m. – 2:30 p.m. (or 1:30 p.m. from November to March). Limited weekend and evening hours are required for select school events.
• Benefits:
  Attractive benefits program, including health, dental, and retirement coverage.
• Paid Time Off (PTO):
  Generous PTO package, including school breaks, major Jewish holidays, and additional vacation/personal days.
• Salary: $50,000 - $60,000