Office Manager Job West Henrietta New York USA,Administrative/Clerical

Location: West Henrietta

Office Manager

We're looking for an Office Manager to join our growing team in West Henrietta, NY!

At Safran Trusted 4D Inc., we're the world leader in Resilient Positioning, Navigation and Timing (R-PNT) technology that's used in almost every device, vehicle, utility grid, and cell phone tower that we see today. We provide virtually fail-safe GNSS and PNT solutions for defense and commercial applications worldwide. Simply put, we do work that matters, powering the systems people depend on every day.

Locally, we manufacture precise synchronization clocks for data centers called time servers, as well as GNSS simulators to help test PNT equipment before it launches – such as rockets or sports watches! Our products are used by some of the leading data center providers and space agencies in the world.

We are located in West Henrietta, New York, with an on-site manufacturing facility and teams in engineering, R&D, sales and marketing, and more.

But above all, joining Safran means becoming part of an international high-technology group in the aerospace, space, and defense sectors. Drawing strength from our differences and enriched by our complementarity, our 110,000 talents with unique career paths are shaping a safer, more sustainable aviation. With us, the diversity of our teams drives innovation to develop breakthrough technologies. We promote knowledge sharing and collaboration, encourage initiative, and celebrate creativity.

The

Office Manager Role

The Office Manager is responsible for overseeing the day-to-day operations of our office and ensuring our facility is maintained in a safe, efficient, and professional manner. This role serves as the primary point of contact for office operations, facility services, and vendor management while providing administrative support that keeps our workplace running smoothly. The ideal candidate is highly organized, proactive, and customer-focused, with a passion for creating an exceptional employee and visitor experience.

The

Day to Day

Oversee daily office operations and coordinate facility maintenance, repairs, and workplace improvements.

Maintain office and kitchen supplies inventory, water plants throughout facility, maintain cleanliness when and where needed.

Manage relationships with vendors, contractors, and service providers to ensure high-quality, safe and cost-effective services.

Administrative support including scheduling, planning, event/meeting coordination and communication.

Monitor facility-related expenses, process invoices, and identify opportunities to improve workplace efficiency and employee experience.

On site reception and visitor management.

Provides general administrative support to the Executive Team on an as needed basis.

Orders food and set up for various employee events (e.g., flu shot clinic, biometric screening, picnics, business meetings).

Builds and maintains strong relationships with internal and external stakeholders.

Organizes and maintains confidential information and files.

Performs additional related duties as assigned.

What You Bring to Safran

College degree preferred but 4+ years of relevant experience in office administration, facilities management, or similar will be considered in lieu of degree.
Strong organizational, multitasking, and project coordination skills with the ability to prioritize competing responsibilities.
Professional verbal and written communication and interpersonal skills.
Customer-service mindset and the ability to build strong relationships at all levels.
Flexible and adaptable to changing priorities.
Ability to maintain confidentiality and exercise discretion.
Proficiency with Microsoft Office Suite and experience coordinating vendors, managing office operations, and maintaining a safe, organized workplace.

Why You'll Love Working Here

Paid Time Off
$26-$34/hour and Annual bonus opportunity
Comprehensive medical, dental, and vision coverage
Health Savings Account (HSA) and Flexible Spending Account (FSA)
401(k) with company matching contributions
Gym membership reimbursement
Tuition reimbursement to support your continued education
An innovative, inclusive culture where your ideas are valued and your contributions make a difference

Safran Trusted 4D, Inc is an equal opportunity employer who does not discriminate based on race, color, citizenship, religion, gender, sexual orientation, national origin, age, disability, veteran's status or any protected category. We encourage veterans and people with disabilities to apply.