USA - Department Coordinator II

Department Coordinator II

Immediate need for a talented Department Coordinator II. This is a 04+ months contract opportunity with long-term potential and is located in Skaneateles, NY (Onsite).

Key Responsibilities:

• Managing the payment process for all marketing expenses and communicating payment statuses proactively to multiple stakeholders.
• Submitting purchase order requests and invoice submission to meet deadlines.
• Gathering information for and preparing month-end marketing spending accrual reports, striving for error-free work.
• Completing all tasks to ensure we are registered for and prepared to attend 20 trade shows a year.
• Must follow internal and trade show guidelines, protocols, and work instructions so 100% compliant with trade show process.
• Acquire internal approval and secure booth space in a timely manner.
• Complete all pertinent documents in multiple online systems, scouring archived materials and trade show websites to find and add needed information, following up to get approvals quickly, and engaging with booth captains to ensure logistics are in place.
• Ordering office supplies.
• Other duties as assigned.

Key Requirements and Technology

Experience:

• Must have a strong knowledge of MS Office suite and be able to learn software programs quickly.
• Knowledge of payment process including shopping cart and purchase order creation, and invoicing a plus.
• Must be detail oriented, especially with financial documentation.
• Must have strong organizational skills and proven track record of prioritizing work and keeping various types of assignments going at once.
• The ability to complete tasks by following general guidelines and policies is essential.
• Must be confident and proactive in kindly reminding co-workers of different levels to complete their deliverables for your projects.
• Sensitivity to confidential information is required.
• Experience showing tenacity to meet deadlines is a plus.
• High school diploma or equivalent required.
• Some college coursework preferred.
• Min. of 2+ years of experience.

Our client is a leading Healthcare Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.