Administrative Associate, Global Operations & Strategic Initiatives

Administrative Associate, Global Operations & Strategic Initiatives Location United States, New York, NY Department General # of openings 1

Administrative Associate, Global Operations & Strategic Initiatives

Vital Strategies is a global public health organization. Our programs strengthen public health systems and address the world’s leading causes of illness, injury and death. We currently work in more than 80 countries, supporting data-driven decision-making in government, advancing evidence-based public health policies, and mounting strategic communication campaigns. Vital Strategies’ priorities are driven by the greatest potential to improve and save lives.

They include noncommunicable disease prevention, tobacco control, road safety, food policy, overdose prevention, environmental health, and data for health. Our programs are primarily concentrated in low- and middle-income countries in Africa, Latin America, Asia and the Pacific; the Overdose Prevention Program is our first initiative in the U.S. Please visit our website alstrategies.org to find out more about our work.

Vital Strategies believes our programs are strengthened when they are developed and supported by individuals with diverse life experiences, whose understanding of social and cultural issues can help make our work and workforce more inclusive. We welcome applications from people of all backgrounds and do not discriminate on the basis of race, color, religion or creed, gender, national origin, ancestry, actual or perceived age, physical or mental disability, veteran or military status, marital status, sexual orientation or any other basis protected by local, state, or federal laws.

The Administrative Associate provides comprehensive administrative support to the Senior Vice President (SVP), Global Planning, Operations and Strategic Initiatives and the Global Enterprise Integration (GEI) and International Offices Divisions. The Administrative Associate acts as a critical operational anchor, managing complex schedules, handling international travel logistics, facilitating regular divisional meetings, and supporting the fiscal and organizational health of the GEI and International Offices Divisions.

The Administrative Associate’s primary priority is supporting the SVP, with secondary administrative support extended to the division’s Vice Presidents (Operations, Strategic Initiatives, and Information Technology) as capacity allows.

This is afull-time position based in our New York office, where a hybrid, 2-day-per-week office schedule is in place. Normal working hours will be from 8am to 4.30 pm to support the SVP’s work schedule. We offer highly competitive compensation and comprehensive benefits. The salary range for this position is $60,000 to $70,000 USD.

Calendar Management -

• Proactively manage, maintain, and optimize the daily calendar of the SVP, Global Planning, Operations and Strategic Initiatives.
• Evaluate the priority of meeting requests, resolve scheduling conflicts smoothly, and safeguard the SVP's time to ensure alignment with strategic priorities.

Travel Planning & Trip Preparation -

• Coordinate comprehensive domestic and international travel logistics, including flights, lodging, local transit, and expense reimbursement requests.
• Develop detailed, seamless itineraries and compile necessary briefing materials, background documentation, and visas prior to departure.

Divisional Budget Management -

• Support management of the budget for the Global Enterprise Integration division and processes related to budgets of International Offices.
• Track expenses, process invoices, monitor monthly variances, and coordinate with the Finance Department to ensure accurate allocation and fiscal…