Executive Assistant

:
Calendar Management , Corporate Travel , meeting

Location

• :
  New York City
• , New York

:
Expected 03 month contract with possible extension

Pay Rate: $41/hr the pay rate may differ depending on your skills, education, experience, and other qualifications.

• Medical Insurance in compliance with the ACA
• 401(k)
• Sick leave in compliance with applicable state, federal, and local laws

• Manages Outlook calendars, and recommends possible efficiencies or resolution to conflicts
• Organizes and prioritizes daily administrative responsibilities
• Organizes multiple projects with various leaders and/or teams effectively; ensures important matters receive top priority
• Proactively manages department commitments and timelines such as project status updates, performance appraisals, etc.
• Ensures supervisor is aware of critical dates and deadlines; follows up where needed
• Accurately and effectively communicates relevant and potentially sensitive information to and from others including inner-departmental and cross-functional team members and other business leaders
• Drafts correspondence as necessary and produces error-free and grammatically correct documents
• Maintains a high level of confidentiality and exercises good judgment
• Coordinates and manages details of advanced travel arrangements, including international travel and exp
• Organizes and coordinates complex meetings and events as required (including department team building and whole company cultural events) and traveling on occasion to large meetings/summits/site visits.
• Anticipates and follows up on requests and issues with a proactive, problem-solving approach
• Creates an environment that fosters teamwork and trust
• Proactively communicates potential issues and reminders to executives and coworkers as appropriate
• Organizes and maintains files and sensitive information

• Advanced proficiency with Microsoft Office Suite
• Excellent organizational and prioritization skills, and ability to balance multiple tasks
• Ability to work independently and exercise sound judgment
• Advanced grammar and written/verbal communication skills
• Able to professionally interface and communicate among executives and other internal and external high-level individuals, including high level of contact with Italy-based associates and executives, assisting with travel and meeting needs when visiting Oakley FHR

• 5+ year’s administrative experience
• Experience supporting multiple leaders, including international travel support