Executive Assistant, Chief Operating Officer, Digital

Who are we?

Equinix is the world’s digital infrastructure company®, shortening the path to connectivity to enable the innovations that enrich our work, life and planet.

A place where bold ideas are welcomed, human connection is valued, and everyone has the opportunity to shape their future.

A career at Equinix means being at the center of shaping what comes next and amplifying customer value through innovation and impact.

You’ll work across teams, influence key decisions, and help shape the path forward. You’ll find belonging, purpose, and a team that welcomes you—because when you feel valued, you’re empowered to do your best work.

We areseekinga dynamic and highly skilled Senior Executive Assistant to support the Chief Operating Officer,Digital and play a pivotal role within our Digital and Innovation Office. This is not simply an administrative position — it is an opportunity to be a trusted connector, a relationship builder, and akey coordinatoracrossone of the most forward-thinking teams in our organisation.

The ideal candidate will be intuitive and proactive,anticipating needs and thinking several steps ahead. You will bring a solution-oriented mindset, thrive in a fast-paced environment, anddemonstrateexceptionalorganisationaland communication skills. With a strong customer service ethos and the ability to manage competing priorities seamlessly, you will ensure the COO and the wider Digital & Innovation teamoperateattheir highest level of impact

• Calendar management:
  
  Manage a complex and demanding calendar and travel schedule, routinely planning,coordinating and scheduling meetings across multiple time zones. Act as a strategic gatekeeper for the COO's time —prioritisingrequests, ensuring alignment with key priorities, and diplomatically declining or redirecting lower-value commitments

• Travel planning and management:
  
  Arrange business travel, prepare detailed itineraries and country engagement plans, and process expenses efficiently in Concur. Given the COO's global remit, agenda management during international travel is a significantcomponentof this role

• Senior stakeholder engagement:
  
  Confidently liaise with senior executives, customers, partners, and relevant external stakeholders. Serve as a trusted liaison between the COO, direct reports, and the wider organisation—representing the Digital & Innovation Office with professionalism and discretion

• Inbox management:
  
  Continuously review,categorise, and action inbox items on behalf of the COO where appropriate. Propose and implement an inbox management approach including automation rules and filtering tomaximisefocus

• Communication channels:
  
  Monitorkey communication channels (Outlook, Teams, Viva Engage, Linked In) and surface critical information ina timelyand structured way to keep the COO informed and prepared

• Briefing materials and meeting management:
  
  Develop meeting materials including background research, participant profiles,previouscommitments, and suggested discussion points. Prepare briefing packs ahead of key meetings.
  
  Organise and execute meetings, distribute actions, and follow up on commitments to accelerate executive decision-making.
  
  Prepare exec summaries followingkey meetingsbased offofrecordings and transcripts

• Event and meeting logistics:
  
  Plan andorganiseallhandsmeetingsandhigh-profile external engagements. Manage venue, catering, AV/video conferencing, IT setup, and security access.
  
  Support the setup of Zoomwebinarsasrequired, hostallhandsandtownhallmeetings

• Special projects and initiatives:
  
  Provide supportandprogram management for strategic projects, employee engagement initiatives, and Digital & Innovation Officeprogrammes.
  
  Coordinatespecialprojectsanddepartment-wide events,likeallhands,townhalls,andsupportslidedeckcreation

• Procurement support:
  
  Raise purchase orders and manage approvals using Coupa. Facilitatetimelyapproval of invoices for payment. Maintainaccuraterecords of procurement activity

• Systems administration:
  
  Manage delegated approvals across systems and workflows, ensuring appropriate documentation and escalation where required. Track follow-ups on approvals, signatures, and responses tomaintainmomentum.
  
  Review and manage…