Executive Assistant & Office Manager - Singapore

At Real Chemistry, making the world a healthier place isn’t just an aspiration—it’s our everyday reality. Our drive to transform healthcare is informed by our blend of deep scientific expertise, human-centred creativity, and AI-driven insights, fostering a unique environment where innovation thrives and our people are impact-obsessed. As a global agency, we provide a full suite of services across healthcare communications and marketing to our clients, including top players in the pharmaceutical and biotech industries.

Our #Lifeat Real Chem  culture is rooted in our people—we believe we are best together and are committed to excellence for both our clients and colleagues. Whether you’re a seasoned professional or just starting your career, if you share our passion for healthcare and connection, we invite you to explore our opportunities.

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This is an exciting opportunity to join Real Chemistry at a pivotal moment in our growth. Following the acquisition of Spurwing Communications, Singapore has become a key hub for our APAC operations, and we’re looking for an Executive Assistant & Office Manager to support three senior business leaders and help shape the day-to-day operations of a growing regional team. While the role includes office management responsibilities, it is primarily focused on Executive Assistant support and will suit someone who enjoys working closely with senior leaders in a fast-paced environment.

• Provide proactive diary and calendar management for three senior leaders, helping them use their time effectively.
• Coordinate meetings, conference calls, video conferences and internal/client events, including agendas, logistics and follow-up where needed.
• Arrange complex domestic and international travel, including itineraries, accommodation, transport and related logistics.
• Complete, submit and track expense reports; reconcile credit card charges and support office-related invoices as needed.
• Prepare, format and distribute documents, presentations and meeting materials, including PowerPoint support and pitch support where required.
• Manage correspondence, calls and requests to and from executives, using sound judgement and discretion.
• Maintain organised online and offline files, archives, contacts and administrative records.
• Work closely with the Talent Acquisition team to support interview scheduling and candidate logistics.

• Act as the day-to-day point of contact for the Singapore office, helping office-related queries and practical issues get resolved quickly.
• Manage office supplies, equipment, stationery and general office set-up, ensuring the space is well organised and professional.
• Liaise with building management, landlords, vendors and service providers on office maintenance, repairs and facilities matters.
• Welcome visitors and visiting Real Chemistry colleagues; coordinate meeting rooms, refreshments and basic hosting arrangements.
• Support local onboarding logistics for new starters, including desk set-up, office access, equipment coordination and first-day arrangements.
• Help maintain local health, safety and emergency arrangements, including fire procedures, first aid information and emergency contacts.
• Coordinate small office events, team lunches, celebrations and other activities that help create a positive employee experience.
• Support office budget tracking, vendor relationships and office-related payments or purchase requests.
• Work collaboratively with the wider administrative team to provide seamless support across Real Chemistry.
• Take on other reasonable duties as needed as the Singapore…