Workplace Operations Coordinator

New York Onsite Contract/Temporary Administrative $30 - $35/hr 3+ years Posted Today

Location
:
New York, NY 10011
Work Schedule
:
Full-time, Monday–Friday, 8:30 am to 5:00 pm
Compensation
: $30.00 to $35.00 per hour

Position Summary:
We are seeking a proactive and highly organized Workplace Operations Coordinator to join our newly opened NYC office. In this onsite contract role, you will play a vital part in ensuring smooth daily operations, creating a welcoming environment, and delivering an exceptional employee experience. The ideal candidate will thrive in a fast-paced setting, managing vendor relationships, coordinating office processes, and supporting internal events to foster a vibrant and efficient workspace.

• Serve as the primary onsite point of contact for the NYC office (~40 employees), ensuring operational excellence and a welcoming atmosphere
• Oversee daily office operations, maintaining cleanliness, organization, and full functionality of the workspace
• Coordinate vendor services, including janitorial, facilities, food & beverage, and day porter, ensuring high service standards
• Manage building-related activities such as security protocols, visitor access, and delivery logistics
• Support employee onboarding, internal events, and workplace programming to enhance the employee experience
• Act as the central communication hub via Slack, fostering clear and strong inter-team collaboration
• Assist with office setup, process improvements, and the development of workplace policies and handbooks
• Proactively identify operational challenges and implement solutions to ensure seamless office functioning

• 3 or more years of experience in workplace operations, office coordination, or hospitality roles
• Strong organizational and multitasking skills with a solutions-oriented mindset
• Excellent communication and interpersonal skills, with a polished, professional presence
• Ability to operate independently with sound judgment and minimal supervision
• Experience managing vendor relationships and event coordination
• Proficiency in Google Workspace (Gmail, Calendar, Docs) and Slack or similar communication tools
• Resilient and adaptable in a fast-paced, high-demand environment

• 3–5+ years of relevant experience in office management or hospitality-driven roles
• Demonstrated ability to support internal events and employee engagement initiatives
• Familiarity with building security procedures and logistics management
• Strong people skills and a customer-focused approach to workplace support
• Prior experience creating workplace manuals, guides, or handbooks

Benefits:
Eligible employees may have access to benefits including medical, dental, vision, paid time off, paid holidays, and other company-sponsored programs, subject to eligibility requirements. (If this is a contract role: This position is not eligible for company-sponsored benefits unless otherwise required by law.)

If you have an interest in exploring other positions similar to this one, please note that compensation ranges and benefits offerings may vary by role and assignment.

We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.

Work authorization:
At this time, we are unable to offer employment sponsorship.