Senior Executive Assistant

Location: New York

WORK OPTION:
The NBA currently provides eligible employees the option of working remotely one day per week._________________

Position Summary:

The Executive Assistant provides high-level administrative and operational support to the Global Head of Events and the Events Department , ensuring seamless day-to-day execution and alignment with business priorities. This role requires strong independent judgment, discretion, and proactive problem-solving to manage complex calendars, prioritize competing demands, and anticipate executive needs.

Serving as a trusted partner and primary point of contact, the Executive Assistant manages sensitive communications, triages stakeholder inquiries, and handles confidential information with professionalism and care. The role is responsible for coordinating travel, meetings, and events, preparing materials and correspondence, and tracking deliverables to support effective decision-making and  addition to executive support, this role contributes to broader departmental initiatives by coordinating logistics for events, offsites, and programs, and providing project and operational support as needed.

The Executive Assistant leverages technology, including AI and automation tools, to enhance efficiency, streamline processes, and drive productivity across administrative functions.

This role travels between 25-50% of the year, depending upon priorities.

Major Responsibilities:

Provide administrative support to the Global Head of Events, Head of Event Management, Head of Event Strategy and Business Affairs, and Head of Event Operations, including, but not limited to:

Exercise independent judgment to determine meeting priorities, decline requests, and resolve scheduling conflicts based on strategic importance to business objectives

Proactively prioritize the executives’ daily schedule with to ensure efficiency.

Make recommendations regarding travel arrangements, including booking flights, accommodations, and transportation for the executives as needed

Lead hospitality and event planning for key stakeholders including but not limited to teams, associations, partners and vendors

Anticipate executive needs and proactively develop solutions before issues arise

Independently triage and respond to stakeholder inquiries, determining which matters require executive attention

Exercise judgment in handling confidential business information, determining appropriate distribution, escalation, and timing on behalf of the executive

Prepare travel and expense reports and ensure information is complete and accurate

Create and prep correspondence including but not limited to itineraries, agendas, team-wide communications, managing distribution lists and communication channels (e.g., email and slack), and surveys

Assist with the planning and execution of Event group meetings, including agenda development, project and event management, development of materials, and day-of execution

Serve as an active ambassador for the Events team inside and outside of the League, contributing to creating a positive values-driven culture

Interface with internal and external clients;
Prepare internal and external documents for team members and industry partners

Draft, proofread, and edit documents, reports, and presentations for the Global Head of Events Schedule, prepare materials for, and attend meetings as requested by the Event executives

Take meeting minutes, track action items, and follow up on action plan deadlines.

Secure conference rooms for meetings and ensure that Audio Visual needs are addressed and prepared prior to meetings and handle catering and hospitality requests for meetings with external guests.

Submit guest registration requests, greet, and announce all external meeting attendees and incoming visitors.

Manage the guest invitation process for large-scale NBA events and act as the contact for registering Events Department staff for events.

Provide project support for Events Department initiatives and programs as directed by the Global Head of Events .Handle special requests as directed by the Global Head of Events .Leverage available AI and automation tools to streamline administrative tasks, improve…