Executive Assistant CEO

About Us
Orveon is a new kind of beauty company on a powerful mission: to change the way the world thinks about beauty. We dare to do things differently — pushing boundaries with purpose, inspiring creativity, and moving with intention in everything we do.
We are a collective of three premium and prestige beauty brands: bare Minerals, BUXOM, and Laura Mercier. With offices in New York, London, Singapore and Columbus, we combine the energy of an entrepreneurial spirit with the scale and ambition to change the way the world thinks about beauty.
Our culture is built on our IMPACT values — Innovative, Motivated, Passionate, Accountable, Collaborative, and Thoughtful. These aren't just words; they define how we show up for each other, for our brands, and for the world around us. We gain strength from our differences and believe that progress happens when we move as one. We are proud to offer a hybrid work model to support the work-life balance of our teams, and we are committed to fostering an inclusive, agile environment where everyone can thrive.
About The Role
The Executive Assistant to the CEO & Chairman serves as a trusted strategic partner, providing seamless administrative and operational support to Orveon's Chief Executive Officer and Chairman of the Board. This role is responsible for managing complex global calendars, travel logistics, board-related activities, communications, and executive priorities while representing the CEO and Chairman with the highest level of professionalism, discretion, and confidentiality.
The Executive Assistant acts as a key liaison across the Executive Committee, Board of Directors, investors, external stakeholders, and the broader organization, ensuring effective coordination and execution of business priorities. This individual works closely with the Executive Assistant team to provide exceptional support and a consistent executive experience across the organization
Primary Responsibilities
Executive Support

• Manage and optimize highly complex global calendars for the CEO and Chairman, balancing internal priorities, Board commitments, investor engagements, customer meetings, and external obligations.
• Proactively identify scheduling conflicts, anticipate business needs, and recommend solutions to maximize executive effectiveness and time management.
• Coordinate and manage all domestic and international travel arrangements, including flights, hotels, ground transportation, itineraries, visas, and meeting logistics.
• Prepare detailed travel itineraries and briefing materials to ensure executives are fully prepared for meetings and events.
• Organize and submit executive expense reports accurately and in a timely manner.

Board & Stakeholder Management

• Serve as a primary liaison between management, the Board of Directors, and external stakeholders on behalf of the CEO and Chairman.
• Coordinate Board meetings, committee meetings, leadership reviews, and related logistics, including agendas, materials, presentations, and follow-up actions.
• Support governance-related activities and maintain confidentiality of highly sensitive Board and company information.
• Coordinate with external organizations, investors, advisors, and Board affiliations to ensure alignment with business priorities and avoid scheduling conflicts.

Executive Operations & Communication

• Partner closely with the Executive Committee and senior leaders to coordinate meetings, strategic initiatives, and key business deliverables.
• Exercise sound judgment in prioritizing requests, managing competing demands, and escalating issues when appropriate.
• Draft, edit, and prepare correspondence, presentations, reports, and meeting materials on behalf of the CEO and Chairman.
• Maintain professional communication and strong working relationships across all levels of the organization.

Team Collaboration & Office Support

• Collaborate closely with the Executive Assistant team to ensure seamless executive coverage, information sharing, and support across leadership.
• Provide backup support for executive scheduling and administrative needs as required.
• Assist in planning and coordinating leadership meetings, Board meetings, offsites, town halls, and…