Executive Assistant

Select how often (in days) to receive an alert:

• $80,000 - $100,000 + Annual Bonus
• 25 days of Vacation Time - including Holiday Break from December 25th through 31st
• Sick Leave Days and Company Holidays
• Health Insurance with Premiums fully paid by Edrington for Employees and Dependents
• Save for retirement and invest in your future - 401(k) Retirement Plan with Company Match
• Additional benefits include Life Insurance and Disability Plans, Pre-Tax Benefits, Fitness Reimbursement Program & Tuition Reimbursement Program
• 24/7 support for you and your loved ones to counselling, life coaching and information on financial, mental, and physical wellbeing
• Embrace work-life harmony with hybrid working, 26 weeks' paid maternity,paternity and adoption leave, and up to five paid carers leave days a year
• Experience our exceptional brands with a generous annual product allowance and through Company Events

We are seeking a highly organized and proactive Executive Assistant to provide seamless support to three senior roles within the Executive Leadership Team, including the RMD/CEO. This dynamic role will require you to manage conflicting priorities and schedules, communications and key business activities to maximize leadership effectiveness and operational efficiency. You need to be able to anticipate needs before they arise, think critically and be solution oriented in a fast-paced environment.

Excellent communication, interpersonal and collaboration skills are essential for this role due to interactions with colleagues across all levels of the organization both in the Americas, the UK as well as external stakeholders. This role is primarily office-based.

Key Responsibilities

• Manage complex calendars, scheduling and meeting coordination.
• Organise executive travel, accommodation and logistics, including handling changes and disruptions.
• Process expenses accurately and on time.
• Coordinate Executive Leadership Team and other leadership meetings, including agendas, materials, logistics, catering and follow-up actions.
• Prioritise and manage incoming communications on behalf of executives.
• Prepare presentations, reports, correspondence and briefing materials.
• Build effective relationships with internal and external stakeholders.
• Support office operations, including meeting rooms, catering, visitor management and technical setup.
• Partner with Executive Assistants and Office teams to deliver leadership events, town halls and key meetings.
• Track actions, deadlines and priorities to support delivery of business objectives.
  
  Represent the Executive team professionally and maintain a strong office presence to support business needs.

Finance & Legal Support

• Manage invoice processing, coding and submission, ensuring timely reconciliation and budget alignment.
• Support governance, compliance and operational activities.
• Assist with licensing, regulatory filings and product registrations.
• Coordinate finance and legal meetings, including agendas, travel, accommodation, catering and visiting guests.