Workplace Services Site Coordinator

Position Overview

Harris Williams will not provide sponsorship for employment visas or participate in STEM OPT for this position.

We are a global investment bank specializing in M&A and private capital advisory services. Clients worldwide rely on us to help unlock value in their business and turn ambitious goals into reality. We approach every engagement with boundless collaboration, pooling expertise and relationships across industries, service offerings, and geographies. For over 30 years, our clients have trusted us to think strategically, execute precisely, and deliver premium outcomes to help them grow.

We are ambitious in our goals and steadfast in the belief that clients deserve our very best. To achieve our highest aspiration, we invest in world-class, team-oriented individuals who are smart, driven, and principled – those who are eager to be part of something bigger than themselves. When you join Harris Williams, you are welcomed into a collegial environment where every individual has the opportunity to make an impact in a powerful and significant way.

We invite you to learn more about careers at Harris Williams.

This position is an integral part of Harris Williams' Workplace Services team, responsible for our New York office. The Workplace Services Site Coordinator will plan, coordinate, and conduct a broad range of services that allow our New York office to operate more efficiently and make a difference in employees' productivity and workplace satisfaction. This includes but is not limited to facilities and equipment maintenance, supplies ordering/stocking, emergency management practices, managing vendor contracts, and space management.

This person will evaluate and recommend changes or additions to service offerings in coordination with the Regional Office Site Manager, ensuring a one-firm approach. The Workplace Services team's mission is to achieve a professionally productive and personally fulfilling experience for all employees at the firm.

You'll be a visible presence for Harris Williams in New York, greeting guests at the reception desk of our flagship 600 Lexington Avenue office and staying connected to our teams at 405 Lexington Avenue as well. No two days look the same: you'll balance hospitality, operations, and vendor coordination while partnering closely with the Regional Office Site Manager on how our New York offices run day to day.

• Operations and Maintenance – serve as main point of contact for all building and facilities activities
• Occupant services – Ensuring the office is stocked with various supplies, as well as continuously evaluating services to improve the employee experience in the workplace, including light upkeep around the office, shipping/receiving of packages, and onboarding/offboarding employees.
• Hospitality services – Meeting and greeting guests, serving refreshments, coordinating set-up and clean-up of catered events, maintaining café and tea point supplies, and maintaining a professional and organized appearance of the office.
• Utility management – Overseeing the maintenance and repair of facilities and equipment.
• Space coordination – Ensuring our employees are getting the most out of our space, coordinating seat assignments, etc.
• Resource management – Managing office and hospitality supply inventory and replacement procurement, and processing workplace office supply and vendor invoices.
• Risk Management – Serving as site lead for all environmental health and safety, security, and emergency management efforts.

• College degree, or a comparable combination of education and experience (including military service), may be considered.
• Ability to work in the U.S. without sponsorship.
• Strong communication skills and ability to work well in a team setting.

• 3-5 years of experience in a workplace services function, financial or professional services experience a plus.

• Self-driven but collaborative approach that builds interpersonal networks and is able to influence.
• Curious mindset that proactively identifies areas of innovation and opportunity to contribute to the firm.