Executive Assistant - Major Healthcare Org - Grow with us

• Woodmere, NY

Our client, a rapidly growing healthcare organization, is seeking a highly organized and detail-oriented Executive Assistant to support their Co-CEOs. This is a critical role within the organization that not only focuses on administrative efficiency but also offers the opportunity for involvement in various business projects. The company prides itself on maintaining a culture of professionalism and young, dynamic energy.

Key Responsibilities

Manage and maintain executive schedules, including planning and scheduling meetings, conferences, and travel

Facilitate internal communication, including managing correspondence and routing phone calls

Prepare and distribute meeting agendas and minutes to ensure effective organizational communication

Conduct research, compile data, and prepare comprehensive reports for executive review

Serve as the first point of contact for the executive office, interacting with internal teams and external partners with professionalism

Assist in project management in various aspects of the organization, from planning through execution

Coordinate special projects as directed by the executives, ensuring that timelines and objectives are met

Maintain high levels of discretion and confidentiality with sensitive information

Qualifications

Bachelor’s degree in Business Administration or related field

3+years of experience as an Executive Assistant or in a similar role supporting senior-level management

Excellent organizational and time-management skills

Proficiency in Microsoft Office Suite and other office productivity tools

Exceptional verbal and written communication skills

Strong analytical and problem-solving capabilities

A professional demeanor, complemented by dynamic energy

Ability to collaborate effectively in a fast-paced, team-oriented environment

Flexibility and adaptability in managing a diverse range of tasks and meeting deadlines

The Executive Assistant role is a unique opportunity to contribute to an organization that is reshaping the landscape of healthcare.