Office Administrator (Law Firm Experience Only

Office Administrator (Law Firm Experience Only)

• New York, NY

Source Pro Search is conducting a search for an experienced Office Administrator with a bachelor’s degree and a minimum of five years of relevant supervisory or managerial experience in a law firm environment.

The ideal candidate will serve as the driving force behind both the operations and engagement of all employees in the New York Office. The OA will lead with a people-first approach, collaborating with our office partners and key management across the firm to cultivate a positive and collaborative environment that strengthens morale, while ensuring high-level operational oversight and efficiency in areas related to general office operations, facilities, office services, and management of administrative staff.
This position serves as the primary liaison and connector within the New York office, fostering community engagement and shaping office culture by providing outstanding client service and comprehensive support to both attorneys and business professionals.
Daily on-site presence is required for this position, typically from 8:30 am to 5:30 pm, with flexibility for additional hours as needed to accommodate business requirements.

Source Pro Search is conducting a search for an experienced Office Administrator with a bachelor’s degree and a minimum of five years of relevant supervisory or managerial experience in a law firm environment. The ideal candidate will serve as the driving force behind both the operations and engagement of all employees in the New York Office. The OA will lead with a people-first approach, collaborating with our office partners and key management across the firm to cultivate a positive and collaborative environment that strengthens morale, while ensuring high-level operational oversight and efficiency in areas related to general office operations, facilities, office services, and management of administrative staff.
This position serves as the primary liaison and connector within the New York office, fostering community engagement and shaping office culture by providing outstanding client service and comprehensive support to both attorneys and business professionals.
Daily on-site presence is required for this position, typically from 8:30 am to 5:30 pm, with flexibility for additional hours as needed to accommodate business requirements.

What You’ll Do:

Leadership:

• Acts as a visible leader and engagement champion, strengthening local office culture/morale, connections through effective planning and execution of events and initiatives
• Engages regularly with New York office partners and management to understand the priorities, ensuring the office operations reflect local business needs
• Builds strong partnerships across attorney and business professional teams to understand and support local office needs, promoting a positive, engaging and inclusive experience.
• Engages in productive collaboration and strategic planning with Office Administrators throughout the Firm to ensure alignment and achievement of Firm operational objectives
• Serves as a mentor for administrative staff, providing directional support, clear communication and guidance around performance objectives and professional development
• Partners with HR to conduct performance evaluations, coaching, and development, fostering a culture of feedback and growth.

• Provides assistance with secretarial assignments, ensuring coverage for New York attorneys, paralegals, and other professionals receiving local assistance
• Responsible for staffing strategy and workforce planning for administrative and operation teams in the New York office in conjunction with Senior Directors
• Reviews and approves timecards and PTO requests for local employees as necessary
• Notify and liaise with the Human Resources department on any workers’ compensation matters, as appropriate
• Manages interactions with non-employee service providers, vendors, and temporary staff to ensure effective service delivery and integration within office operations
• Assists Senior Director with local office budgeting and purchasing and invoice processing
• Monitors and approves expense reports and…