Assistant Office Manager – Midtown NYC (Hybrid

Assistant Office Manager – Midtown NYC (Hybrid)

• New York, NY

Source Pro Search is seeking a detail-oriented
Assistant Office Manager
to provide high-level administrative support. This role reports directly to the Office Manager while collaborating with managing partners on administrative reporting. Enjoy a hybrid work environment, expected in-office 3 days a week.
Salary up to $90K.

Key Responsibilities:

• Assist with monthly billing, including posting client expenses in
  Timeslips
  and
  Quick Books
  , and preparing client bills using
  LEDES
  1998
  .
• Manage accounts payable, receivable, collections, bank deposits, and trust fund accounts.
• Communicate with vendors about invoices and account status.
• Process expense reimbursements and assist with HR and benefits administration.
• Support onboarding, training, and development of new employees.
• Handle file and document management using
  File Vine
  .

Ideal Candidate Will Bring:

• 3-5 years
  of law firm administration experience.
• Proficiency in
  Quick Books
  ,
  Microsoft Outlook
  ,
  Word
  , and
  Excel
  ; familiarity with
  Timeslips
  and legal billing software is a plus.
• Strong communication skills, discretion with confidential information, and meticulous attention to detail.
• Highly organized, with the ability to multitask and work independently under pressure.
• Experience in benefits or HR administration is advantageous.

Why Join Us?
Collaborate with a professional and supportive team in a hybrid work setting. Develop your career in a respected law firm with opportunities to grow.