Executive Coordinator

Durst Profile:

Since 1915, The Durst Organization has been a family-run business dedicated to the principles of innovation, integrity, community, and sustainability. We develop, build, own, and manage premier office towers and residential buildings that set new standards in environmental responsibility and user efficiency. Our enduring relationships with our tenants and partners are critical to our success and have made us generations of builders, building for generations.

We build, own, and operate many of the world’s most innovative and efficient buildings. We create value for our tenants and partners by developing sustainable residential and commercial properties in which people live, work, and thrive.

Reporting tothe Chief Operating Officerrof The Durst Organization, the Executive Coordinator is entrusted with confidential,comprehensive executive-level administrative support, calendar management,project coordination,invoice processing includingmanagement and tracking of payments,document development,and minute taking. The Executive Coordinator will also support

Executive Leaders ofthe Operations and Security & Life Safety departments, within the COO’s purview.

The primary responsibility of the Executive Coordinator position is to facilitate smooth operations forf the Chief Operating Officer, anticipating his needs and supporting the departments and initiativeshe isdirectlyresponsible for. This position will interact with a diverse group of internal and external contacts on behalf of the organization, specificallyrepresentingthe

Chief Operating Officer. This role requires strongdiscretion,organization, project coordination,initiative and critical thinking skills to provide consistent high-level support on various initiatives and tasks. Professional judgment, tact, flexibility, timeliness, attention todetailand the ability to multi-task, while prioritizing a complex workload is expected.

• Proactivelyanticipateneeds ofCOO’scalendar, meetings,project sand support with a strategic and thoughtful approach.
• Invoice management, includingsubmittingandtracking ofapproval workflow and payment status.
• Efficiently manage theCOO’smeeting heavy calendar.
• Manage professional communication and corporate correspondence by answering calls, takingmessagesorforwardingto the appropriate party, and typing correspondence.
• Communicate with internal and external stakeholders on behalf of theCOO:in-person andviaphone,Webex/ virtual,email, and textcorrespondence.
• Perform tasks on behalf ofCOOwhilemaintainingutmost discretion and the highest level of confidentiality.
• Provide administrative support to Security & Life Safety and Operations departments, including telephonecoverageas necessary.
• Schedule, organize, and provide support with meetings, conference calls, travel, and relatedlogistics.
• Prioritize, organize, prepare, and distribute internal/external documents including memoranda, letters, reports, presentations, confidential information, general correspondence, etc.
• Plan and coordinate team meetings including preparation and circulation of meeting materials, including agendas and meeting minutes.
• Organize and prioritize information and support projects / initiatives.
• Serve as lead coordinator for designated projects,such asworkflow coordination,ensuring adherence to Standard Operating Procedures (SOP) for American Express expenses andtimelycompletion of all justification reports reviewed byCOO.
• Befirstpoint of contact forCOOinquiries/questions and respondin a timely manner.
• Act as a liaison with cross functional departments and external parties.
• Proactivelyidentifyand elevate potential issues that may arise within project sand find effective/creative solutions to mitigate risk.
• Understand the complex projects and initiatives within the COO’s purview, ensuring he is kept abreast of misalignments, bottlenecks, while handling with tact, initiative, and diplomacy.
• Assist the COO in preparing presentations, agendas, minutes, and various presentation materials.

• High School Diploma/GED equivalent required. College Degree or relevant office administration program certification preferred
• Experience working in a…