Legal Administrative Assistant (Hybrid – Westchester County, NY

Job Description

At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. And for more than 90 years, our innovative drive has kept us a step ahead of our customers’ evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection.

• Provide dedicated legal and administrative support to 3 - 4 Attorneys within Client Legal Services for a multiple state region.
• Open and maintain new lawsuits focusing on BI (Bodily Injury) ensuring accurate setup and ongoing management within case management systems.
• Coordinate and manage attorney calendars, including court dates, deadlines, depositions, and hearings.
• Schedule, prepare and notify all required parties of depositions.
• Prepare, file, and serve pleadings and legal documents in both paper and electronic formats, including e-filing across multiple jurisdictions
• Process and manage high volumes of electronic mail related to pleadings, filings, and court correspondence.
• Serve as a primary point of contact for courts, plaintiff counsel, IME vendors, and internal stakeholders, maintaining professional and timely communication
• Manage document organization, version control, and case file maintenance to ensure accuracy and compliance.
• Coordinate issuance of settlement checks and follow up on required closing documentation to ensure timely case resolution.
• Monitor deadlines and ensure compliance with procedural and filing requirements.
• Scanning, processing, and organizing documents, including the sorting and distribution of incoming physical mail
• This is a hybrid position requiring in-office attendance at the Westchester County office two to three days per week

• High School Diploma or GED

• 3 plus years of relevant legal or litigation experience.
• Prior exposure to a legal, litigation, claims, or professional services environment, through work experience, internships, or related administrative roles.
• Basic familiarity with legal documents and processes, such as pleadings, filings, calendaring, and document management.
• Experience supporting multiple priorities, deadlines, or stakeholders in a fast-paced environment.
• Comfort working with electronic filing systems, document management tools, and high volumes of electronic correspondence (training provided).
• Strong attention to detail, organization skills, and professional communication abilities.
• Ability to learn legal procedures, court requirements, and internal systems with guidance.
• Intermediate to strong intermediate proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint, with the ability to create, edit, and manage business documents, reports, and correspondence.

• Strong written and verbal communication skills, with the ability to effectively engage stakeholders at all levels.
• Excellent organizational, time management, and prioritization skills, with the ability to manage multiple tasks and deadlines.
• Strong interpersonal, relationship-building, and collaboration skills.
• Ability to thrive in a fast-paced environment, balancing competing priorities while maintaining accuracy and professionalism.

This job does not have supervisory duties.

#LI-PC1

• Adaptability
• Collaboration
• Communication
• Confidentiality
• Detail-Oriented
• Detail Oriented Tasks
• Effective Written Communication
• Meticulous
• Microsoft Office 365
• Oral Communications
• Organizing
• Problem Solving
• Self Motivation
• Time Management
• Verbal Communications

Compensation offered for this role is 19.76 - 30.33 per hour and is based on experience and qualifications.

The candidate(s) offered this position will be required to submit to a background investigation.