Assistant Director of Advancement Services

Assistant Director of Advancement Services

Administrative Administration New York, NY, US

Salary Range: $95,000.00 To $ Annually

Who we are?

Ethical Culture Fieldston School is a progressive PreK-12 independent school that has been serving students from throughout New York City and the surrounding suburbs since 1878. ECFS offers a rich curriculum in the arts, sciences, and humanities. A co-ed, nonsectarian school, it serves an inclusive community of about 1,700 students on two campuses -- one in the Riverdale section of the Bronx and the other in Manhattan.

What is essential about working at our school?

The Ethical Culture Fieldston School has a long history of inclusion and belonging deeply rooted in our mission and the educational philosophy of our founder, Felix Adler. We embrace all aspects of an individual, including their ancestry, family, identity, culture, and beliefs. We affirm both our differences and commonalities and strive to balance individuality and community. In keeping with our progressive tradition, we are dedicated to increasing our students’ cultural literacy to help them understand multiple perspectives and see the world beyond the self.

We expect members of our community to engage in open dialogue about living and learning in an inclusive environment inside and outside the classroom. We see this work, with its creative tensions, as a catalyst for individual and collective growth. On a daily basis, we are committed to making this vision of a democratic, pluralistic, and progressive school a reality.

Position Summary

Ethical Culture Fieldston School seeks a strategic, collaborative, and detail-oriented Assistant Director of Advancement Services to play a critical role in supporting the School's fundraising, stewardship, and constituent engagement efforts. Reporting to the Director of Development, this position serves as the operational backbone of the Advancement Office by overseeing advancement systems, gift administration, prospect management, reporting, and data strategy.

The Assistant Director of Advancement Services will ensure the integrity and effectiveness of the School's advancement operations while providing actionable analytics that support fundraising initiatives, campaign management, stewardship, and institutional decision-making. This individual will serve as the primary administrator for the Raiser's Edge database and related advancement technologies, partnering closely with Advancement, Finance, Technology, and other administrative departments to optimize systems, improve business processes, and strengthen data-driven fundraising.

The ideal candidate is equally comfortable managing complex databases, developing reports and dashboards, improving operational workflows, and collaborating with frontline fundraisers to support cultivation, solicitation, and stewardship strategies.

The hiring range for this position is $95,000-$110,000. When determining the salary for an offer, ECFS considers factors including, but not limited to: the scope and responsibilities of the position; internal peer equity; key skills required for the role; the candidate’s work experience, education, and training; and market and organizational considerations.

Please note that this is an on-site role and not performed remotely. Ethical Culture Fieldston School retains its right to modify job duties in accordance with changing operational needs.

Responsibilities

Specific responsibilities will include:

Serving as the primary administrator for Raiser's Edge and related advancement systems, overseeing design, implementation, data integrity, security, and adherence to best practices while providing support, training, and communicating system updates and enhancements;

Overseeing constituent records, all gift processes including acknowledgments, pledge reminders, matching gifts, stock gifts, tribute gifts, donor recognition, biographical updates, and data imports/exports while maintaining exceptional data quality;

Partnering with the Finance Office to ensure accurate recording and reporting of all philanthropic transactions, including development revenue, campaign activity, pledge balances, and deposits,…