Administrative Assistant, Technology, Data & Analytics

Location: New York

The Estée Lauder Companies Inc. is one of the world’s leading manufacturers, marketers, and sellers of quality skin care, makeup, fragrance, and hair care products, and is a steward of luxury and prestige brands globally. The company’s products are sold in approximately 150 countries and territories under brand names including:
Estée Lauder, Aramis, Clinique, Lab Series, Origins, M
· A·C, La Mer, Bobbi Brown Cosmetics, Aveda, Jo Malone London, Bumble and bumble, Darphin Paris, TOM FORD, Smashbox, AERIN Beauty, Le Labo, Editions de Parfums Frédéric Malle, GLAMGLOW, KILIAN PARIS, Too Faced, Dr.Jart+, the DECIEM family of brands, including The Ordinary and NIOD, and BALMAIN Beauty.

Description This Administrative Assistant role is a direct report to the Tech executive and is responsible for providing support for day-to-day operations. They are a key player in ensuring smooth and effective operations for the executive’s group as well as across global Technology, D&A.Key

Roles & Responsibilities Manages and prioritizes executives’ calendars

Supports meeting scheduling, coordination, preparation as needed, capturing follow up action items, and follow-up as needed

Plans and supports events (e.g., off-sites, summits, conferences, team meetings)
Coordinates special projects as needed

Monitors, organizes, and, where applicable, actions executives’ email

Plans travel and manages expense reports; both within US and globally

Creates communications and presentations as needed

Maintains function-level distribution lists

Interacts with executives and coordinates with assistants across the organization

Other responsibilities as needed

Qualifications

Min. 3-5 years of administrative experience in fast-paced, corporate environment

Experience managing multiple executives and client groups, naturally able to juggle many priorities at once Extremely detail-oriented, takes pride in being thorough and accurate

Able to adapt to and thrive in an agile and dynamic work environment

Seasoned at managing executive’s work schedules, events and travel arrangements (including international)
Natural relationship-builder with executives, team members and admin peers

Effective communicator both written and verbal, can adapt tone and message based on audience type Qualifications (Continued)
Solution-oriented and pro-active at investigating and implementing the best resolution

Uses sound judgment to balance priorities effectively and meet deadlines

Comfortable escalating issues and operating effectively in times of ambiguity or uncertainty

Able to work in a hybrid-office approach; required in-office time 3 days per week. Must live in NYC metro area and be within commutable distance from the office.

Proficient in Excel, PowerPoint, SharePoint, Outlook, Visio, and Concur.

Maintains utmost confidentiality and professionalism.

Interest in beauty industry and/or technology a plus

Pay Range:

The anticipated hourly range for this position is $32.20 to $50.75. Exact hourly rate depends on several factors such as experience, skills, education, and budget. Hourly range may vary based on geographic location. In addition to hourly rate, this position may be eligible for an annual discretionary bonus, education, and budget. Salary range may vary based on geographic  addition to base salary, this position is eligible for participation in a highly competitive bonus program with the possibility for over achievement based on performance and company results.

In addition, The Estée Lauder Companies offers a variety of benefits to eligible employees, including health insurance coverage (medical, dental, and vision insurance), wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid for by the company.

Equal Opportunity

Employer:

It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical…