Receptionist, Administrative​/Clerical

A hedge fund in NYC seeks a receptionist to manage their front desk operations. The ideal candidate will have strong customer service skills and at least 3 years of experience in a front desk position within financial services or a law firm. Must be professional and have strong communication skills.

Onsite Monday - Friday

Hours:

8:30am - 5:30pm

Responsibilities:

• Manage the front desk and phone lines, ensuring efficient and professional operations.
• Welcome guests, clients, and colleagues warmly, providing refreshments and seating arrangements.
• Maintain the cleanliness and readiness of reception and meeting areas.
• Coordinate logistics for meetings, including room bookings and equipment setup.
• Handle incoming and outgoing correspondence, including courier and shipping arrangements.
• Assist visiting staff with workplace guidance, desk allocations, and access cards.
• Collaborate with building security to manage guest and contractor access permissions.
• Support executives with reservations, errands, and travel arrangements during visits.
• Take initiative to support additional administrative tasks during slower periods.

Requirements:

• Bachelor's degree, preferably in business or finance-related fields.
• Minimum of 3 years of experience in corporate reception or administrative roles.
• Proficiency in Microsoft Office Suite and ability to adapt to new systems.
• Strong written and verbal communication skills with excellent phone etiquette.
• Ability to collaborate effectively and solve problems independently.
• Approachable and client-focused attitude, delivering excellence consistently.
• Flexibility to adapt to varying schedules and tasks based on office needs.
• Experience in finance, consulting, or legal industries is preferred.