Office Manager & Assistant to the CEO (US

WeWard is the app that rewards you for walking and turns everyday steps into real-life rewards, connections, & positive impact!

Our mission is to help people move more, feel better, and make movement meaningful.

Today, we are trusted by 25M+ users worldwide, with a fast-growing, international team and offices in Paris and New York.

Our ambition is to build the world’s leading movement-and-rewards platform, scaling globally while using technology, data, and smart incentives to drive lasting behavior change and wellbeing at scale.

As our Office Manager in the U.S., you'll play a central role in making our New York office a welcoming, well-functioning, and vibrant place to work. You’ll manage all things related to office life, team events, and onboarding — while also supporting Yves, our CEO & Co-founder, with select administrative and logistical tasks.

If you thrive on autonomy, have a knack for creating structure, and love bringing people together, this role is for you.

• Own the monthly US payroll cycle in Justworks: timesheets, bonuses, and data accuracy, in partnership with the finance team.
• Run benefits administration end to end — healthcare, insurance, and perks — including timely enrollments, changes, and renewals.
• Handle day-to-day payments: supplier invoices, receipt reconciliation, and vendor accounts.
• Produce a monthly financial report for the NY office covering expenses, budget, and forecast.
• Propose and manage cash optimization: short-term treasury placements and liquidity tracking.
• Work with our external accountant on tax filings, payroll declarations, and record-keeping, and keep documentation audit-ready.
• Maintain the relationship with our banking partners and keep account operations running smoothly.

• Protect the CEO's focus: proactively manage the calendar around strategic priorities, and take on delegated admin and financial tasks with precision.
• Coordinate travel, event participation, and related logistics.
• Act as the main point of contact for external accountants, legal advisors, and financial partners on filings, reporting, and compliance.
• Support oversight and documentation of executive-level investment activity alongside the relevant advisors.
• Assist with the preparation and submission of corporate and administrative declarations.

• Be the go-to person for the New York office: space, supplies, snacks, maintenance, and daily comfort.
• Manage all office vendors and service providers (cleaning, deliveries, utilities, security).
• Keep the office tidy, secure, and always ready for employees, visitors, and partners.
• Lead office improvements, décor, and furniture orders, and track the office budget and spend.

• Prepare everything new joiners need before day one: welcome kit, badge, laptop, and role‑specific tools.
• Coordinate the first-day experience (welcome breakfast, first team lunch) and handle offboarding logistics in Justworks.
• Be the first port of call for day-to-day employee needs in the office.

• Plan and run local events: after works, team lunches, team buildings, holiday parties.
• Support company-wide events such as the annual seminar, including travel logistics.
• Bring creative ideas so everyone feels included, celebrated, and connected.

• SUCCEED — You’ll join a team of passionate people who share values of ambition and determination
• TRUST — We give you real autonomy, trusting you to reach your goals in your own way
• EXPLORE — You’ll grow in a culture that’s constantly evolving and curious about what’s next